Budget Analyst

Budget Analyst

Facilities Management & Construction (FMC) at DCAS is responsible for managing, maintaining, and operating 55+ City-owned court and office buildings encompassing over 15 million square feet. These buildings are located throughout the five boroughs and include critical facilities such as City Hall, the Manhattan and Brooklyn Municipal Buildings, and the Borough Halls. As the City's landlord for these properties, FMC ensures that each building remains fully functional and operational through the coordinated work of several key units: Building Services, Contract Services, Energy Management, Fire and Life Safety, Mechanical Maintenance & Operations, and the Budget Unit. The FMC Budget Unit plays a central role in supporting all FMC service units by providing essential budget and contract administration services. This includes financial oversight and management of more than $50 million in the Other Than Personal Services (OTPS) budget and over $80 million in the Personal Services (PS) budget. The Budget Unit is responsible for managing the Line of Service (LOS) budget, processing purchase requisitions, processing payments to contractors, and ensuring compliance with City procurement and financial policies. Details provided are for the Facilities Management side of the LOS only. Responsibilities for this position include, but are not limited to:

• Review and process all purchase requisitions in the Procurement and Sourcing Solutions Portal (PASSPort), ensuring accuracy, completeness, and compliance with guidelines, coordinate with appropriate leadership for approvals.
• Log and track all submitted purchase requisitions to ensure timely processing.
• Review and reconcile logs, PASSPort, and FMS data to ensure budget accuracy and compliance.
• Prepare budget modifications as necessary to support project and operational needs.
• Serve as a key liaison with the Office of Citywide Procurement (OCP).
• Review payment requisitions to confirm completeness, accuracy, and adherence to Division, Agency, and City protocols.
• Update payment databases and prepare invoice accounting forms for vouchering and submission to the Engineering Audit Office (EAO).
• Prepare Financial Management System (FMS) and PASSPort documents for contract increases or decreases, as needed.
• Monitor and track contract registrations, ensuring appropriate funding is in place.
• Establish and maintain effective working relationships across the agency and with external stakeholders.