Programs Coordinator
Vesta Property Services, Inc.
- Programs CoordinatorHot JobRivertown - St Johns, FL 32259## OverviewSalary Range$17.00 - $19.00 HourlyPosition TypeFull TimeJob ShiftDay## Description**COMPANY OVERVIEW:** ***Together We Soar!***Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces.Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!**JOB SUMMARY:** ***Your Flight Plan!***The Administrative Assistant is responsible for Contracting of all entertainment including theatrical performances, dance bands, DJ's, tournaments, and special theme events by researching and scouting events for the purpose of obtaining quality entertainment/events through promotional materials, references, visiting performing arts centers or other venues.**RESPONSIBILITIES AND DUTIES**: ***Ready to Fly!**** Coordinate and assist with the planning and execution of community programs, classes, special events, theme events, educational symposiums, and private parties in collaboration with the Lifestyle Director, Amenity Manager, community management team, instructors, entertainment providers, and community partners.* Schedule and coordinate the use of community amenities and event spaces, including the Activities Center, Nature Center, Theatre, and other designated locations, ensuring dates and facility availability are confirmed with management prior to engaging entertainment, vendors, or event partners.* Coordinate and book entertainment, wine tastings, nonprofit organizations, clubs, educational programs, and other community events while ensuring all required information, approvals, agreements, and documentation are obtained.* Assist with negotiating and securing contracts and agreements for entertainment, theme events, educational symposiums, and other programs, including obtaining required accounting information, tax identification numbers, deposits, addresses, contact information, insurance documentation, and other applicable requirements.* Promote community events and programs by coordinating publicity materials for newsletters, flyers, email communications, social media, signage, posters, tickets, and other promotional materials. Ensure materials are accurate, available, and distributed in a timely manner.* Review and process party rental requests for community amenities and ensure rental applications, agreements, fees, and required documentation are completed accurately and timely.* Verify party rentals and events comply with community policies, amenity capacity limits, scheduling requirements, and applicable safety guidelines. Communicate approvals, denials, rental requirements, and event expectations clearly to residents and staff.* Coordinate all event requirements in advance by communicating with management, on-site staff, maintenance, vendors, entertainment providers, and other individuals necessary to ensure successful event execution. Communicate event schedules, equipment needs, setup and breakdown requirements, and staffing needs to the management team and maintain current event information.* Serve as an on-site party attendant or event representative for assigned private events and community programs. Open and close amenities, assist with setup and breakdown, monitor events, and ensure residents and guests follow community rules, noise policies, capacity limits, and facility requirements.* Address event-related questions, concerns, or issues professionally and escalate significant concerns, policy violations, damages, or incidents to management as appropriate.* Complete post-event inspections and report any damages, maintenance concerns, incidents, or other issues to the appropriate management team.* Attend assigned community events through completion to assist with introductions, event coordination, resident engagement, and gathering feedback regarding resident preferences, likes, and dislikes. Use resident feedback to assist with evaluating future programs, entertainment, and theme events.* Support resident engagement initiatives and collaborate with instructors, entertainment providers, vendors, community partners, and residents to create successful and engaging programs and events.* Maintain organized records of community programs, events, party rentals, contracts, agreements, fees, approvals, communications, and incident reports.* Provide general administrative and operational support to the Lifestyle Director, Amenity Manager, and community management team as needed.* Maintain a flexible work schedule, including evenings, weekends, and holidays, as required to support community programs, private rentals, and special events.* This position has no supervisory responsibilities.* This position reports to the Lifestyle Director and Amenity Manager.**REQUIRED EXPERIENCE AND QUALIFICATIONS**: ***The Wingspan Needed!**** High School diploma or GED required.* 2 years minimum previous experience in Event Coordination required.* Excellent public speaking and people skill required* Occasional travel may be required.**PHYSICAL DEMANDS AND WORK ENVIRONMENT:** ***Our Nest is your Nest!**** Irregular hours in the time leading up to a major event. During events, planners may work very long days, starting early in the morning and working late into the evening. Schedule can fluctuate based on date and time of event.* This job operates in a clubhouse setting. During meetings and events, the Programs Coordinator will work on-site and collaborate with staff, contractors, and event attendees.* Ability to lift up to 15 lbs**BENEFITS:** ***The Perks of Eagle Pride!***At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!***AAP/EEO Statement****We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.****DRUG FREE WORKPLACE****In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.****OTHER DUTIES MAY BE ASSIGNED****The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.*
- J-18808-Ljbffr Vesta Property Services, Inc.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Programs Coordinator in Tallahassee, FL vacancy
- Program Coordinator POSITION SUMMARY: Quest is seeking a Workforce Development Program Coordinator with proven experience and a passion for delivering high-impact program initiatives. The ideal candidate will thrive in a collaborative, fast-paced environment, managing multiple...SuggestedFor contractorsInternshipWork at officeRemote workShift work
- ...the Senate Secretary General Summary The Office of the Secretary is accepting applications for a Senate Page Program Coordinator to oversee the Senate Page Program. The Senate Page Program is a long-established, prestigious public service program for Florida...SuggestedFull timeTemporary workWork at office
State of Florida
Tallahassee, FLa month ago $75k
Program Coordinator Full-Time Leadership Position Big Ideas Educational Services Location: Miami-Dade County, Florida Compensation: Competitive leadership compensation aligned with an annualized salary equivalent of approximately $75,000+, based on experience and qualifications...SuggestedFull timeSummer workAfternoon shift- Wound Program Coordinator Career Opportunity Recognized for your expertise in coordinating wound care Are you a compassionate healthcare professional with a passion for wound care, eager to align your expertise with your personal values? Join us as a Wound Program Coordinator...SuggestedFull timePart timeFlexible hours
$50k
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. PROGRAM COORDINATOR Regular Full Time Professional Casselberry, FL, US 4 days ago Requisition ID: 10505 Salary: $50,000.00 Annually Lead With...SuggestedFull timeLocal areaShift work- ...rapidly growing throughout the state, with tremendous opportunities for career growth as we expand. We are seeking a full-time Program Coordinator to join our administrative team. Our Program Coordinator will be responsible for coordinating many aspects of the program and...Full time
- ...Responsibilities Provides logistical and administrative support to Program Managers, the Manager of Professional and Leadership... ...training programs and keeps updated inventory of training materials. Coordinates scheduling of program sessions and designated rooms....Full timeWork experience placement
- Responsibilities CLINICAL PROGRAM COORDINATOR: Fulltime (32 hours weekly) · Competitive pay · Full benefit package (health, dental, 401k, PTO) · Free supervision for licensure · Report directly to Program Manager · Hybrid between therapist and milieu manager · Position...Full timeInternshipShift workWeekend work1 day per week
- ...education company dedicated to creating high-quality educational programs and experiences for oncology healthcare professionals. We... ...and impactful for the oncology community. Summary: The Program Coordinator plays a key role in the planning, promotion, and execution of...Work at officeRemote workHome officeAfternoon shiftEarly shift
- Job Posting Title PROGRAM COORDINATOR Job Description The Program Coordinator is responsible for the overall management and daily operation of assigned residential programs serving individuals with intellectual and developmental disabilities. This position provides leadership...Local areaShift workAfternoon shift
- ...Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Are you an experienced Program Coordinator/Healthcare Admin Assistant looking for a new opportunity with a prestigious healthcare company? Do you want the chance to...Private practice
- ...disabilities preferredMinimum one year of experience in writing program plans, case notes or other relevant documentation... ...Functions:Responsible for the development, implementation and coordination of individual’s program plansDevelop, implement and monitor individualized...Hourly pay
- Reports to: Executive Director of Martin County Location: Martin County Summary of Responsibilities Coordinates and administers Project LIFT’s Programs including planning, organizing, delievery and documentation of activities. Work is performed under the general direction...Work experience placement
$18.43 - $27.43 per hour
...success! Benefits Day 1 Mileage Reimbursement Role: The Volunteer Coordinator is responsible for coordinating and supervising all patient... ...Strength in attention to detail and organizational skills Program development and implementation skills Must be able to interact...Work at officeLocal area- AdventHealth in Altamonte Springs, FL seeks a dedicated volunteer coordinator to oversee recruitment, training, and supervision of volunteers supporting patient care services. The role involves coordinating with Patient Care Managers, organizing recognition activities,...Work at office
$45.06k - $46k
...Requisition No: 885819 Agency: Department of Health Working Title: PROGRAM OPERATIONS COORDINATOR - 64082261 Pay Plan: Career Service Position Number: 64082261 Salary: $45,060.11 - $46,000 Posting Closing Date: 10/22/2026 Total Compensation Estimator...Full timeWork at officeRemote workFlexible hoursState of Florida
Tallahassee, FL4 days ago- Pasco County seeks a Program Coordinator - Environmental to develop and deliver educational programs, outdoor recreation activities, and interpretive materials educating the public about environmental resources and pollution prevention. You will coordinate the Pasco Lake...
$146.2k - $211.6k
Senior Manager, Proprietary Programs Integrated Planning and SchedulingCompany:The Boeing CompanyBoeing Defense, Space & Security (BDS... ...planning methods, scheduling tools, and best practices in coordination with program management and functional leadership to support EVM...Permanent employmentFull timeWork at officeImmediate startRelocationVisa sponsorshipWork visaFlexible hoursShift workBoeing
Tallahassee, FL4 days ago$102.5k - $171k
...enable world-class delivery of our firm’s internal technology programs. The DT-US PMO team is part of the Office of the CIO (OCIO) and... ...to overseeing and mentoring numerous other PMs, Project Coordinators, etc.3+ years of project / program financial management (e.g.,...Temporary workWork at officeRemote workWork from homeVisa sponsorshipDeloitte
Tallahassee, FL13 hours ago$143.09k - $180k
....SummaryHII - Mission Technologies seeking a highly qualified Program Manager (PM) to support the U.S. Department of State, Bureau of... ...U.S. Embassy Country Teams, ensuring timely communication, coordination, reporting, and issue resolution.Direct all phases of program...Full timeContract workFor contractorsWork experience placementFor subcontractorWork at officeLocal areaWorldwideHII Mission Technologies Division
Tallahassee, FL13 hours ago$161.02k - $230k
...Technologies.SummaryHII - Mission Technologies is seeking an exceptional Program Director to lead the Department of State’s INL/A Aviation... ..., ensuring unified mission execution, de-confliction, and coordinated support to INL/A global operations.Oversee contract-wide risk...Full timeContract workFor contractorsWork experience placementLocal areaWorldwideHII Mission Technologies Division
Tallahassee, FL2 days ago- ...Reference26-27583Remote100% RemotePosition Purpose: Promote increased program efficiency, service levels, and value by capturing and... ...Audits Develop and maintain annual audit readiness workplans. Coordinate CMS, NCQA, state, internal audit, and mock audit activities. Manage...Contract work
Mindlance
Tallahassee, FL4 days ago $107.5k - $204.5k
...future of aerospace and defense.This position is for an Operations Program Manager (OPM) supporting the Largo Consolidated Manufacturing... ...between $25M and $50M. They are expected to oversee and coordinate all operational aspects of ongoing programs and serves as a liaison...Temporary workWork experience placementWork at officeRemote workFlexible hoursRaytheon
Tallahassee, FL2 days ago- Job Overview : The Program Coordinator will provide essential support to the Marriage Matters Program, which focuses on strengthening marriages and family relationships through education, counseling, and community outreach. This role assists the Program Manager II in coordinating...Contract workWork at officeRemote workNight shiftAfternoon shift
- Memory Training Centers of Florida is seeking a full-time Program Coordinator to join our administrative team in North Miami Beach. You will support the clinical staff by organizing patient files, maintaining information spreadsheets, and coordinating day-to-day operations...Full time
$126.2k - $264.1k
...Compute Operations organization at OCI is a central part of this critical effort. We are seeking an exceptional Principal Technical Program Manager to join our dynamic and innovative team. This is your chance to be part of that, drive operational excellence, create...Temporary workFlexible hoursOracle
Tallahassee, FL4 days ago- At Pixels, you will help build systems that matter in real-world missions. This is an opportunity to lead technically challenging programs at the intersection of advanced hardware and software, working alongside teams solving meaningful defense problems with real deployment...Contract workFor subcontractor
- Pixels seeks a Senior Technical Program Manager to lead technically challenging programs at the intersection of advanced hardware and... ..., optical, mechanical, embedded, and software systems, coordinate with customers and executives, manage schedules and budgets, and...
$31.35 - $63.65 per hour
...Job Description Reports directly to the Senior Director and supports the overall data center construction program across multiple projects in a coordinator / assistant project manager capacity. Collects and organizes project updates, maintains program trackers and records...Hourly payTemporary workFlexible hoursOracle
Tallahassee, FL4 days ago$45k - $55k
...quarter billion people every month - wherever and whenever they want it. Cumulus Media engages listeners with high-quality local programming through 377 owned-and-operated radio stations across 84 markets; delivers nationally-syndicated sports, news, talk, and entertainment...Local areaImmediate startRemote workShift workWeekend workCumulus Media New Holdings Inc.
Tallahassee, FL4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Programs Coordinator. Be the first to apply!
Related searches
- program evaluation manager Tallahassee, FL
- program manager Tallahassee, FL
- program coordinator Tallahassee, FL
- senior director program management Tallahassee, FL
- remote program manager Tallahassee, FL
- agile transformation program manager Tallahassee, FL
- localization program manager Tallahassee, FL
- director program management Tallahassee, FL
- aba program supervisor Tallahassee, FL
- senior program coordinator Tallahassee, FL