Administrative Assistant / Data Entry Clerk

Administrative Assistant / Data Entry ClerkReclaim Company LLC, a leading provider of demolition services, is seeking a reliable and detail-oriented Administrative Assistant / Data Entry Clerk to join our team. This position will play a vital role in supporting day-to-day administrative functions, including managing paperwork, entering receipts, answering phone calls, and assisting with accounting processes. The ideal candidate will be organized, efficient, and proactive in handling administrative tasks.Key Responsibilities:Accurately enter receipts and financial transactions into accounting software or spreadsheets.Maintain a well-organized filing system for financial records, receipts, and invoices.Organize and file company documents, contracts, and other paperwork in both physical and digital formats.Ensure all records are up-to-date and easily accessible when needed.Answer incoming phone calls in a professional manner and direct inquiries to the appropriate personnel.Provide information to clients, vendors, and team members as needed.Assist with the preparation and submission of invoices, purchase orders, and other accounting-related documents.Facilitate communication between the accounting team and other departments to ensure smooth financial processes.Assist with scheduling meetings and appointments for team members.Perform additional administrative tasks and support the office as needed.Qualifications:High school diploma or equivalent (associate's degree or further education is a plus).Proven experience in an administrative or data entry role (experience in the construction or demolition industry is a plus).Strong attention to detail and excellent organizational skills.Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic accounting software (QuickBooks or similar).Strong written and verbal communication skills.Ability to handle sensitive information with confidentiality.Ability to multi-task and work in a fast-paced environment.Physical Requirements:Ability to sit for extended periods of time and perform data entry tasks.Ability to lift and move paper files as needed (up to 25 lbs).Why Join Us?Competitive salary and benefits package.Opportunity to be part of a growing, reputable demolition company.A supportive and team-oriented work environment.