Supervising Case Records Technician

Job Description and Duties

This is the supervisory level in the series. Incumbents train, plan, organize, and direct the work of subordinate staff engaged in processing, maintaining, and controlling incarcerated persons, and parolee records; perform the full range of supervisory duties including interviewing and selecting staff; evaluating training needs and performance; assigning work; representing the unit supervised in management staff meetings; collecting, compiling, and summarizing data in report form regarding activities in the unit supervised; assisting in the development of workload projections and budgetary resources; reviewing, evaluating, and recommending operating procedures to reflect changes resulting from legislation or other factors; participating as a member of a task force or work group evaluating business operations or procedures; and personally perform the more difficult work. . All other duties as required. 

Limited Term 12 months; may be extended up to 24 months or become permanent.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Individuals must specify on their application that they are applying for a Training and Development assignment.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their application.

This advertisement is for a  Supervising Case Records Technician position, located at Kern Valley State Prison (KVSP) in Delano, CA (Kern County). Please indicate the position number on your application: View phone number on us.fitly.work-XXX.

Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 2027.

Salaries do not reflect the recent changes.

Note: Main communication for this position will be through email. Please ensure to have a valid email address on your application. It is the applicant’s responsibility to check their email inbox, to include junk emails, for any correspondences regarding their application status.

You will find additional information about the job in the .

Working Conditions

About the location – Kern Valley State Prison is located in Delano, the heart of California’s Central Valley. With a diverse population, Delano thrives as a melting pot of cultures, each adding its own unique flavor to the community. From lively festivals celebrating the area’s Filipino, Mexican, and other heritage groups, to the local farmers' markets showcasing the bountiful produce of Kern County, Delano is a city that embraces its diversity making it an ideal place to live, work, and play.

Delano's thriving business environment provides numerous opportunities for entrepreneurs, retailers, and corporations. The city’s strategic location, connected by major highways and rail lines, makes it an attractive hub for commerce and innovation. Local initiatives foster a business-friendly climate, driving growth and prosperity in the region.

For those seeking leisure, Delano offers a plethora of recreational activities. Parks, theaters, museums, and more beckon residents and visitors alike. Annual events like the Harvest Holidays parade and the Cinco de Mayo celebration provide entertainment for all ages, while the city’s amenities cater to a modern, fulfilling lifestyle.

Whether you're looking to establish roots, launch a business, or simply experience the warmth of a tight-knit community, Delano awaits. Join us in this city of promise, where the past informs a bright future.

KVSP is a Level IV facility consisting of four semi-autonomous 180 designed facilities and two stand-alone Administrative Segregation Units, all surrounded by a Lethal Electrified Perimeter Fence.

This is a Correctional Institution open 24 hours/7 days a week, all positions will be office centered.

This is a Correctional facility; you will come in contact with incarcerated persons.

There is also a Level I Minimum Support Facility. It is on 600 acres. KVSP received Level I’s in June 2005 and Level IV’s in July 2005.

Special Requirements

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Shall create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, , and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at .

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at .

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Additional Information

NOTE: For list eligible applicants, possession of the Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the MQs, the necessary steps will be taken to have the applicant’s name withheld from the eligibility list.

Candidates selected not currently employed with the California Department of Corrections and Rehabilitation and/or California Correctional Health Care Services shall be subject to a live scan fingerprinting process to obtain state (DOJ) and federal (FBI) clearances prior to employment.

Applications may be screened and only the most competitive will be invited for an interview.

DEPARTMENTS ARE NOT REQUIRED TO CONTACT ALL CANDIDATES WITH LIST ELIGIBILITY; THEREFORE, CANDIDATES ARE ENCOURAGED TO SEARCH FOR VACANCIES THEY MAY BE ELIGIBILE FOR AND APPLY.

Additional Application Instructions:

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and may not be accepted:

• "To" and "from" dates (month/day/year)
• Hours worked per week
• Private sector job titles
• Supervisor name and phone number
• Job duties performed
• State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles).

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.