Administrative Assistant

Job Description

Job Description

Benefits:

• Flexible schedule
• Opportunity for advancement
• Paid time off
• Training & development

Join a Team That Helps Children and Families Thrive

We are seeking a friendly, organized, and dependable Administrative Assistant to support the daily operations of our childcare center. This person will often be the first point of contact for families, visitors, and staff, so a warm personality, professional communication, and a genuine desire to help others are essential.

The ideal candidate is proactive, detail-oriented, comfortable managing multiple priorities, and committed to creating a welcoming experience for every family who enters our center.

Key Responsibilities

• Welcome families, children, visitors, and prospective parents in a warm and professional manner

• Answer phone calls, and direct questions to the appropriate team member

• Assist with enrollment inquiries, center tours, applications, and new-family onboarding

• Track attendance and help ensure required forms and documents remain current

• Assist with tuition records, payment follow-ups, receipts, and basic administrative reporting

• Support staff scheduling, timekeeping, and payroll preparation

• Prepare correspondence, notices, reports, spreadsheets, and other center documents

• Communicate important reminders, events, and center updates to families

• Help maintain compliance with childcare licensing and program requirements

• Maintain a clean, organized, and welcoming front-office area

• Provide administrative support to the director

• Assist teachers and classrooms when needed and appropriately qualified

• Help coordinate center events, family activities, and staff meetings

• Perform other reasonable duties that support the successful operation of the center

What We’re Looking For

• Friendly, professional, and service-oriented

• Dependable, punctual, and able to take initiative

• Strong organizational and time-management skills

• Excellent written and verbal communication

• Careful attention to detail and accuracy

• Ability to prioritize tasks and remain calm in a busy environment

• Comfortable working with children, families, and teachers

• Willing to learn childcare-management and administrative systems

• A positive team player who is flexible and ready to help where needed

Qualifications

• High school diploma or equivalent required

• Previous administrative, customer-service, school, or childcare experience preferred

• Experience in a licensed childcare center is a plus

• Ability to pass all required background and Central Registry checks

• Current TB test and physical, if required for the position

• CPR and First Aid certification preferred—or willingness to obtain certification

Why Join Us?

You will become part of a growing childcare center where your work directly supports children, families, and educators. This role is ideal for someone who enjoys building relationships, keeping an organization running smoothly, and contributing to a positive and caring workplace.

Position: Part Time and flexible hours.
Schedule: 30 hours per week.
Location: Columbia, South Carolina

If you are organized, welcoming, and passionate about supporting children and families, we would love to hear from you.