Accounting Coordinator

Accounting Coordinator (Full-Time)

We are seeking a highly organized & detail-oriented Accounting Coordinator to join our Finance & Accounting team. This full-time role is responsible for supporting day-to-day accounting operations, with a strong focus on multi-state payroll processing, accounts receivable, and accounts payable.

The ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative, and can effectively manage multiple priorities and deadlines. This individual should possess strong problem-solving skills, a positive attitude, and a willingness to jump in wherever needed to support the team. Prior experience with QuickBooks Online, multi-state payroll processing and Paylocity (or similar platform) is strongly preferred.

Key Responsibilities

Payroll

• Process weekly and bi-weekly payroll runs accurately and on time.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Manage the onboarding & offboarding process for new employees.
• Manage and track PTO.
• Assist in responding to employee inquiries that relate to payroll / benefit issues and resolve discrepancies.

Accounts Receivable and Accounts Payable

• Generate and distribute weekly client invoices.
• Monitor client accounts for timely payments and follow up on overdue balances.
• Assist with collections and maintain accurate customer account records.
• Review and process weekly vendor invoices and employee expense reports.

General Accounting / Administrative Support

• Maintain office computer, laptop, and equipment inventory records.
• Coordinating distribution, setup and return of office devices and equipment.
• Ordering and tracking office / breakroom supplies to ensure inventory is stocked
• Provide general administrative support as requested.

Qualifications

• Previous payroll processing with experience in multi-state payroll preferred
• Accounts Receivable and Accounts Payable.
• Experience with accounting and payroll software (QuickBooks Online, Paylocity, or similar platforms).
• Familiar with Microsoft Office Suite, with working knowledge of Excel, including creating basic formulas, organizing data, and building simple tables.
• Working knowledge of Microsoft OneDrive for file storage, sharing, and collaboration.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with integrity.
• Strong communication and interpersonal skills.
• Self-motivated, resourceful individual with the ability to work independently and proactively.
• Strong sense of urgency with the ability to prioritize and adapt in a fast-paced environment.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays