Manager of Fleet Maintenance

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the greater New York, New Jersey and Connecticut markets with a rail‑served landfill in Ohio. IWS is committed to delivering high‑quality waste, recycling, and environmental services, while prioritizing the safety of our employees, customers, and communities. We cater to a diverse range of industrial, medical, and commercial/residential customers. Founded in 1998, IWS has grown over the years through acquisitions, many of which were family‑owned businesses that remain a part of our team today. We’re proud to combine the resources of a large company with the values and care of a family‑run business. Essential Job Summary The Maintenance Manager – MRF & Heavy Equipment is responsible for leading all maintenance activities for the Newark MRF, heavy equipment fleet, maintenance shop, and related facility infrastructure. This role oversees technicians, mechanics, welders, and administrative maintenance personnel responsible for preventive maintenance, corrective repairs, troubleshooting, inspections, and reliability improvements across MRF processing systems and heavy equipment assets. The Maintenance Manager owns maintenance safety execution, planning and scheduling, CMMS compliance, preventive maintenance programs, labor coordination, vendor support, parts inventory, and cost control. This position ensures that all equipment is maintained in a safe, efficient, reliable, and compliant manner in accordance with company standards, OSHA, DOT, environmental requirements, and OEM specifications. Essential Job Functions Safety, Compliance & Leadership Lead and enforce maintenance safety programs, including lockout/tagout, machine guarding, hot work, confined space awareness, elevated work, contractor safety, shop safety, field repair safety, and safe work practices around mobile equipment and MRF processing systems. Serve as the site maintenance safety leader by reinforcing stop‑work authority and holding maintenance personnel accountable for safe work execution. Ensure maintenance activities comply with OSHA, DOT, DEP/environmental, company safety standards, and OEM requirements. Conduct and participate in daily safety meetings, shop inspections, equipment walk‑arounds, and safety observations. Ensure that outside repairs, contractor work, and vendor service activities are performed safely and in accordance with company policies and regulatory requirements. Maintenance Strategy & Execution Oversee preventive and corrective maintenance for all MRF processing equipment, including conveyors, screens, shredders, balers, optical sorters, magnets, eddy currents, ballistic separators, air systems, motors, gearboxes, hydraulics, pneumatics, fans, pumps, compressors, and related facility infrastructure. Oversee maintenance and repair of heavy equipment and support vehicles, including wheel loaders, excavators, water trucks, skid steers, forklifts, yard equipment, and other mobile assets used in plant and site operations. Ensure proper diagnostics and repair processes for hydraulic, electrical, electronic, powertrain, brake, engine, emissions, HVAC, and structural/welding‑related systems. Plan, schedule, and coordinate maintenance activities across shop, field, and plant operations to support production demands, minimize downtime, and balance preventive, corrective, and emergency repair work. Prioritize daily work assignments, reallocate labor and resources as needed, and ensure timely completion of repairs and preventive maintenance. Serve as a technical resource for complex troubleshooting, equipment failures, and repair decisions. Support emergency repairs, road calls, and production‑impacting breakdowns as needed. Reliability, CMMS & Documentation Own the execution of the CMMS/fleet maintenance software process, including asset records, PM schedules, work orders, repair history, backlog management, labor tracking, parts usage, downtime reporting, and maintenance KPI reporting. Ensure all maintenance records are accurate, complete, timely, and compliant with company, regulatory, and audit requirements. Establish and maintain standard planning and scheduling processes, including weekly maintenance schedules, daily priority setting, and shift handoff procedures. Lead root‑cause analysis for repeat equipment failures, downtime events, and production‑impacting breakdowns. Develop and implement corrective actions to improve reliability, reduce maintenance costs, and increase equipment uptime. Track and report key maintenance KPIs, including downtime, PM compliance, work order completion, backlog, labor utilization, repair costs, road calls, repeat failures, and equipment availability. Team Leadership & Development Provide direction to mechanics, welders, and administrative maintenance personnel to ensure work is performed safely, efficiently, and to company quality standards. Manage daily work assignments, staffing plans, schedules, overtime, productivity, and team performance. Hire, train, coach, evaluate, and develop maintenance personnel in partnership with Human Resources and site leadership. Conduct performance evaluations, recommend merit increases, promotions, job changes, and corrective actions as appropriate. Develop skills matrices, training plans, and succession pathways for maintenance team members. Set expectations for workmanship quality, documentation accuracy, safety compliance, communication, and accountability. Encourage employee engagement, teamwork, and continuous improvement within the maintenance department. Budget, Parts, Vendors & Inventory Prepare, manage, and control the maintenance operating budget in alignment with company goals and site performance objectives. Manage parts inventory, critical spares, vendor relationships, OEM service support, outside repair providers, warranty recovery, and standardization of parts and maintenance practices. Control maintenance spend through effective planning, inventory discipline, repair‑versus‑replace analysis, vendor management, and overtime management. Coordinate with Operations, Procurement, Finance, Safety, Human Resources, and senior leadership as needed to support maintenance objectives. Review outside repair work to ensure quality, accuracy, cost effectiveness, and compliance with safety and OEM standards. Requirements And Qualifications 5 years of experience as a Maintenance Manager or Maintenance Supervisor in a Recycling Facility 3 years of leadership experience Advanced Root Cause Problem Solving Requires knowledge and application of OSHA Haz Com and OSHA Lock Out Tag Out High level of analytical skill to develop a range of possible solutions to address a wide range of issues Effective and professional communications skills Ability to read electrical and hydraulic schematics Ability to anticipate business needs and plan accordingly to ensure that equipment, employee and fiscal resources are utilized in the most efficient manner Ability to collaborate and encourage employee engagement Good financial management and planning skills; ability to understand financial terms, budgets, tables and reports High school diploma or G.E.D. Basic computer skills and Microsoft Office Additional Information This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experience. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice. Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Salary Range Minimum: USD $110,000.00/Yr. Salary Range Maximum: USD $140,000.00/Yr. #J-18808-Ljbffr Interstate Waste Services, Inc.