Admissions-Medical Records Specialist

Posting Details

Position Information


Fiscal Year
2025-2026


Position Title
Admissions-Medical Records Specialist


Posting Category
Staff


Department
Clinic Operations


Posting Number
U260037


Posting Link




Employer
UB Foundation Activities


Appointment Term

Position Type

Posting Detail Information


Position Summary


The University at Buffalo School of Dental Medicine (SDM) is seeking an Admissions-Medical Records Specialist . This position will report to the Welcome Center Supervisor.

Duties and responsibilities will include:

• Manage the Medical Records line, handle voicemails, and log/send records requests; duplicate, send, and scan records as needed; direct to website as appropriate.
• Communicate with outside agencies and internal departments.
• Monitor internal emergency phone line, respond promptly, assess caller needs and transfer to the appropriate department.
• Provide backup support for staff and assist departments such as Admissions, Billing, Welcome Center, Medical Records, and Prior Authorization as needed.
• Additional responsibilities assigned by management or senior leadership to support Clinical Affairs operations.

Monday - Friday
8:30 a.m. - 4:30 p.m.

About UB
The University at Buffalo is SUNY's most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• High school diploma.
• Prior work experience in a healthcare facility, preferably in a patient facing role.
• Strong written and verbal communication skills, strong attention to detail, ability to utilize various computer programs.
• Ability to utilize various phone systems and multiple computer programs.

Preferred Qualifications

• Comprehensive knowledge of HIPAA standards
• Confidential, professional, friendly, and courteous demeanor.
• Excellent time management skills and ability to multi-task and prioritize work.
• Outstanding attention to detail.
• Excellent verbal and written communication skills
• Experience in a higher education setting preferred.

Physical Demands

Driving Requirements
This position does not drive a university owned vehicle


Salary Range
$38,000 - $44,000


Additional Salary Information
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.


Job Type
Full-Time


Campus
South Campus


Posting Alerts

Special Instructions Summary

Is a background check required for this posting?
Yes


Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information


Contact's Name
Laura Cabibi


Contact's Pronouns

Contact's Title
Billing Manager


Contact's Email
View email address on click.appcast.io


Contact's Phone
View phone number on click.appcast.io

Posting Dates


Posted
05/05/2026


Deadline for Applicants
Open Until Filled


Date to be filled

References


Number of References Required
3


Reference Cutoff Date

Instructions to Applicant