Assistant to Senior Leadership- Research Administration

Overview

Job Description Summary

Handles a wide range of executive support, administrative tasks and project management while working autonomously. Effectively interacts with physician leaders, senior administrators, executives from other academic medical centers and community leaders. Demonstrates ability to exercise considerable judgment, initiative, discretion and independence.

Essential Functions

• Recognizes the need to initiate, coordinate, and implement departmental projects. Prepares reports and presentations. Collects and analyzes information. Drafts correspondence and responses to routine memos and letters.
• Assumes responsibility to ensure commitments and deadlines are met; confirms that materials requested from others are received and requested actions are completed.
• Plans, schedules, and attends all leadership and administrative meetings. Prepares agenda, takes and distributes minutes, and ensures timely completion of all action items and deliverables defined at these meetings. Efficiently manages, updates, follows through and reports on all action items.
• Excels at working in a team environment to coordinate the executive’s strategic involvement in board meetings, key projects, special initiatives and other annual/quarterly functions.

Education Requirement

Associate or bachelor's degree or equivalent experience in a similar role, required.

Licensure Requirement

(not specified)

Certifications

(not specified)

Skills

Must complete Ambassador Program within first 12 months of employment.

Experience

• 10 years administrative and/or office management experience.
• Experience supporting an executive level position and working in a healthcare environment preferred.

Physical Requirements

OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs

FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking

CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting

(not specified)

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"