Data, Systems, and Enrollment Manager

About Perry Street Preparatory Public Charter School Perry Street Prep is committed to delivering a high-quality, inclusive education to all students in the District of Columbia. Our mission is to empower students to achieve academic excellence, personal growth, and social responsibility. We envision our school as a supportive community that provides students and their families with the resources and opportunities they need to thrive. Perry Street Prep aims to foster strong family‑school partnerships, engage our diverse communities meaningfully, and build a supportive environment that extends beyond the classroom. Position Summary Perry Street Prep seeks an enthusiastic, driven champion of the school who is detail‑oriented and highly organized to be our next Data, Systems, and Enrollment Manager. In this role, you will spearhead our work in collecting, analyzing, and managing data related to student records, academic performance, enrollment management, attendance, and other essential metrics. You will maintain and implement effective data management strategies to ensure accurate student records, oversee and lead data systems and structures with external entities, and manage those systems for internal users. You will lead the student enrollment process from recruitment through enrollment and oversee all aspects of it. This role ensures accurate reporting to DC’s state education office (OSSE) and DC’s charter authorizer (PCSB), supports data‑driven decision‑making, and helps improve the educational experience for students and staff. Key Responsibilities Enrollment Lead and manage all data and documentation components of the student enrollment and re‑enrollment processes, from initial inquiry through application, offer, registration, and all required enrollment documentation, including supporting students and families through all parts of the registration and enrollment processes, and overseeing the DC residency verification for new and returning students, ensuring compliance with local regulations. Lead school communications aligned to enrollment for students and families. Lead the school’s enrollment and re‑enrollment systems, processes, data, monitoring, and reporting. Collect, audit, and maintain all student enrollment and residency documentation. Develop, implement, and train applicable staff on enrollment systems, processes, and internal monitoring procedures. Manage all systems and system connections associated with enrollment and re‑enrollment (MySchoolDC, Centralized Waitlist Management System, Student Information System, student registration platform). Serve as expert resource for staff and families regarding DC and Perry Street Prep enrollment and residency policies, questions, and concerns. Manage enrollment staging (pre‑enrolled, fully enrolled) and withdrawal/transfer processes, including collection and maintenance of documentation. Represent the school at community events, promoting the school’s mission and family‑centered approach to prospective families. Partner with school leaders to create and implement a marketing plan that increases student enrollment and enhances the school’s visibility. Manage and cultivate external school‑based partnerships (e.g., community groups). Systems Maintain and manage the school’s Student Information System (SIS, PowerSchool), including but not limited to: System upgrades/monitoring. Annual end‑of‑year system rollover. Annual beginning‑of‑year system set‑up preparation: create new courses and sections, assign teachers, enroll students in classes, update gradebook and grading settings, create new years and terms, update parent/student portal credentials, update staff credentials, coordinate with OSSE for automated data feed connectivity. Student field value management and validation. Imports and exports between SIS and other platforms, systems, and key datasets. Integration support with other educational technology platforms. Manage user access and user troubleshooting. Maintain and manage other related data systems, including DeansList, SchoolMint, Raptor, and Clever. Accurately and timely maintain and manage data in State and Authorizer systems, including OSSE’s Statewide Longitudinal Education Data System (SLED), Qlik, ESchoolPlus, Special Programs, and state testing platforms (ADAM, Kite, WIDA), and DC PCSB’s Data Hub and EpiCenter document portal. Create and maintain student records, which include the updating and maintenance of both hard copy and online student records through electronic student information systems. Manage data entry processes, perform routine audits to ensure accuracy, and address any discrepancies promptly. Collect and maintain all student data and records in a systematic, secure, and sustainable way. Check and review all school and student data for accuracy and completeness, in conformance with established standards and procedures in the school, OSSE, and DC PCSB systems. Liaise with Perry Street educational technology systems vendors and OSSE/DC PCSB as necessary to ensure accuracy of data. Attendance Lead collection and accuracy of student attendance data, including monitoring and ensuring completeness of daily attendance entry, updating attendance as needed, reviewing and remediating attendance data in school and OSSE systems, and monitoring key attendance metric rates. Manage regulatory and ad‑hoc reporting related to student attendance. Ensure collection of attendance notes and accurate reporting on student truancy. Support mandated attendance monitoring and reporting. Maintain communication platforms and work with the team to maintain accurate contact records. Participate in interventions aimed at improving attendance. Serve as the primary point of contact for all matters related to student attendance. Maintain attendance meeting documentation. Grading & Scheduling Maintain school calendar and schedule in the Student Information System. Prepare and manage staff and student schedules and class enrollment in the SIS. Update and maintain grade reporting templates in alignment with school grading practices. Review, monitor, and manage teacher gradebooks and reporting in SIS in accordance with quarterly, semester, and annual grade storage and reporting. Review progress reports and report cards for accuracy and completeness prior to distribution. Prepare and ensure distribution of grade notices, including progress reports and report cards. General Data Management Maintain accurate student records in all school, OSSE, and PCSB data systems. Lead annual data collection, validation, and calculation tasks in compliance with DC and the Charter Authorizer’s rules and requirements. Produce, quality check, and submit data and reports to OSSE and PCSB for required reporting, and to partners, colleagues, and other departments as needed for grants and other reporting. Work collaboratively with other departments, school administrators, teachers, and staff to provide accurate data for internal reports, state/federal reporting, and other external stakeholders. Analyze and interpret data to support school improvement plans, track student progress, and identify trends. Ensure dissemination of records to families, schools, oversight bodies, or government agencies is accurate and compliant with deadlines. Track immunization compliance and collaborate with school leadership on identifying and implementing necessary actions per DC regulations. Attend key meetings at PCSB, OSSE, and other organizations related to data sharing/reporting and school accountability. Provide training to staff on data entry, reporting tools, and best practices for data integrity. Ensure compliance with privacy laws and policies (e.g., FERPA) in handling sensitive student information. Other duties as assigned. Qualifications Bachelor’s degree in Education, Business Administration, Data Analytics, or a related field. Proficiency in data management systems (PowerSchool, ESchoolPlus, SalesForce) and Microsoft Office and Google Docs, with an emphasis on spreadsheet software, and/or ability to learn based on similar systems experience. Minimum of 2 years of experience in school enrollment, admissions, or student information systems management, preferably in a charter or public school setting. Familiarity with state reporting requirements and accountability measures or evidence of prior work in a highly regulated environment. Skills Sought Impeccable attention to detail and strong systems/process‑thinking skills. Excellent organizational and time‑management skills, with the ability to handle multiple tasks and deadlines. Strong analytical skills, with the ability to identify trends and insights from data and accurately manipulate spreadsheets and CSV files. Creative and proactive approach to problem solving with a “can‑do” mindset focused on meeting and exceeding goals. Ability to think critically and independently about projects and issues, and to propose thoughtful solutions. Strong written and oral communication skills. Ability to work collaboratively with school staff, students, and families. Reporting To This position reports to the school's Chief Operating Officer. Work Hours Daily work hours are 7:45 am to 3:45 pm. The role requires flexibility to work outside of standard business hours, including evenings, weekends, and holidays, based on business needs or project deadlines. The job requires 80–100% on‑site work at the Washington DC location. Physical Abilities Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare, and proofread documents; sitting or standing for extended periods; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist and reaching overhead; pushing and/or pulling objects, lifting light to medium‑weight objects. Salary Range $70,000 – $90,000, depending on experience. Working at Perry Street Preparatory School Perry Street Prep is dedicated to providing high‑quality, supportive education to our diverse community. This role offers the opportunity to make a significant impact on our school's growth and sustainability. If you are passionate about education, data accuracy, and community engagement, we welcome you to apply. Equal Opportunity Employer Perry Street Prep is an Equal Opportunity Employer. The School’s EEO policy prohibits discrimination in employment based on race, color, religion, national origin, disability, sex, age, sexual orientation, marital status, or any other basis prohibited by applicable law. The school prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability. Under this policy, equal employment opportunity is required in recruitment, hiring, training and development, promotion, termination, compensation, benefits, and all other terms, conditions, and privileges of employment as required by applicable law. #J-18808-Ljbffr Perry Street Prep Public Charter School