Property Manager (Hayward)

Job Title: Property Manager
Location: Hayward, CA 94544
Salary Range: $32.00 - $34.00 Hourly
Position Type: Full Time

Resident Manager

Position Overview

WSH Management is currently seeking an experienced Property Manager for Mosaic on Mission Apartments. The Property Manager will play a pivotal role in overseeing the successful operations of the community. The Property Manager will play an active role in but not limited to, leasing and qualifying applicants for their new apartments, managing delinquencies, annual recertifications, and the overall operations of the community. The property manager serves as the on-site leader and is directly responsible for ensuring efficient compliance and professional management of all property functions. This role requires a strong focus on leasing performance resident relations financial oversight and regulatory compliance while fostering a positive living environment and protecting the financial and operational health of the community. The property manager will supervise and support on site staff coordination with vendors and contractors for maintenance and capital improvement projects and ensure the property is well maintained and meets all safety and quality standards.

What We Offer

• Pay: $32.00–$34.00 per hour
• Schedule: Full-time (40 hours per week), Monday–Friday, 8:00 AM–5:00 PM
• Benefits: Medical, Dental, Vision, Life Insurance; 401(k) with employer match
• Time Off: Paid vacation and 15 paid company holidays
• Housing: 2-bedroom apartment included to live onsite

Key Responsibilities

Operations

• Strive to meet property Key Performance Indicators (KPI) to include financial, occupancy, compliance, etc.
• Respond timely to resident relation issues and report issues and outcomes to Regional Property Manager (RPM) at least weekly.
• Attend and participate as requested in meetings and training sessions.
• Report any concerns regarding compliance and legal issues to the RPM and participate as requested.
• Respond timely and efficiently to legal requests (with prior approval from RPM or VP).
• Generate necessary documents and process in accordance with Landlord/Tenant Law, Fair Housing Laws and Company guidelines.
• Assist and support resident service programs.
• Conduct Resident Meetings at least once per year.
• Additional duties as assigned.

Financial

• Demonstrate ability to understand financial goals; operate asset in owner’s best interest in accordance with the Policies & Procedures Manual.
• Maintain accurate records of all community transactions and submit timely reports (e.g., rent rolls, delinquency reports, move-ins/move-outs).
• Daily review of the property Yardi dashboard.
• Review all vacant and available units to ensure timely move-ins.
• Prepare annual budgets and income projections accurately and on time.
• Ensure all rents and late fees/check charges are collected, posted, and deposited promptly.
• Generate necessary legal actions/documents in accordance with Landlord/Tenant Law, Fair Housing Laws, and company guidelines.
• Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations, and certificates of insurance.
• Ensure invoices are accurately processed for approval and payment by Corporate office; manage petty cash and all funds.
• Performs other related duties as assigned.
• Carries out additional responsibilities as needed to support department and company objectives.

Leasing

• Ensure the property is rented to fullest capacity and lost rent is minimized.
• Utilize the Yardi leasing workflow from initial contact through approval/denial of tenancy and move-in.
• Utilize marketing strategies to secure prospective residents.
• Confirm leasing staff techniques are effective in qualifying and securing future residents.
• Confirm that leasing staff gather and file information about market competition.
• Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to provide up-to-date and accurate information.
• Represent the company professionally at all times.

Administrative

• Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow.
• Maintain working knowledge of California landlord/tenant law and common procedures and notices.
• Confirm all leases and corresponding paperwork are completed and input into the software system accurately and timely.
• Ensure current resident files are properly maintained and in required order.
• Ensure all administrative paperwork is accurate, complete, and submitted timely.
• Ensure compliance with all applicable affordable housing programs.
• Lead emergency team for the community; ensure proper response and handling of all emergencies with staff, residents, and buildings within company guidelines to minimize liabilities (e.g., criminal activity, injuries, fires, floods, freezes).
• Resident Retention:
  • Conduct quarterly Resident Meetings
  • Handle resident concerns/requests timely to ensure satisfaction
  • Participate in resident social service programs and/or coordinate resident activities
  • Develop/implement retention programs (resident functions, special promotions, monthly newsletters)
  • Ensure distribution of all company/community notices (bad weather, emergency, etc.)
• Consistently implement policies of the community.
• Daily review of all emails and respond within 24 hours.

Personnel Management

• Consistently use successful techniques and company directives to screen, hire, orient, and train new personnel.
• Ensure staff efficiency through ongoing training, instruction, counseling, and leadership.
• Plan weekly/daily brief meetings with staff to review schedules, work order status, and assignments.
• Coordinate maintenance schedule and assignments with the Maintenance Supervisor.
• Administer action plans consistently and timely for performance problems; document appropriately, communicate with supervisor and HR Director, and terminate properly when necessary.
• Provide support to staff to encourage teamwork; lead by example to create a harmonious environment.
• Ensure all administrative processes involving personnel are handled timely (e.g., performance evaluations, salary reviews, online timekeeping, change of status).

Maintenance

• Maintain community appearance and ensure repairs are noted and completed on a timely basis through regular inspections and tours.
• Assure quality and quantity of market-ready apartments.
• Ensure models and market-ready apartments are walked daily; communicate any service-related needs to maintenance.
• Ensure service request procedures are followed, recorded in property management software, communicated to maintenance, status updates to residents, notes entered, and satisfaction follow-up.

Safety

• Learn and ensure compliance with all company, local, state, and federal safety rules.
• Ensure unsafe conditions are corrected promptly.
• Direct staff to follow a “safety first” principle.

Abilities

• Ability to make decisions, meet targets, and work under pressure.
• Strong command of the English language, including proper grammar, spelling, and sentence structure.
• Thorough understanding of the English language and ability to communicate effectively with others.
• Strong writing and proofreading skills.
• Attention to detail in all aspects of job performance.
• Effectively prioritize multiple projects simultaneously while meeting deadlines.
• Demonstrated managerial and leadership skills.
• Strong communication and negotiating skills; ability to build and maintain strong vendor relationships.
• A sense of urgency, comfort with ambiguity, drive for results, and ability to remain true to the company’s brand and image.
• Ability to apply principles of logical thinking to define problems, collect data, establish facts, draw valid conclusions, and initiate appropriate action.
• Effectively convey ideas, images, and goals to a diverse group of personalities.
• Possess a positive attitude; keep calm and smile under all circumstances.

Qualifications

While we are proud to offer on-the-job training for all positions, we prefer you to start with the following experience:

• Minimum of 2 years on-site as a Resident Manager
• Tax-Credit experience highly preferred.
• Strong leasing skills highly preferred.
• Yardi software experience.
• Affordable Housing a plus, not required
• High School Diploma Required. College degree preferred.
• Must possess strong attention to detail and sales ability.
• Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite/Office 365 including Word, Excel, Outlook as well as property management software applications.
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