Accounting Technician

Job Title

Under general direction, to have day-to-day assigned responsibility for a major component of a Department's or the County's fiscal system; to perform a variety of the most difficult and complex paraprofessional, technical account and statistical record keeping work in connection with the development, maintenance, and processing of County fiscal and statistical records; to provide information and assistance regarding inquiries concerning an assigned work area; to provide lead direction, training, and work coordination for other fiscal support staff, when assigned; and to do related work as required.

Examples of Important and Essential Duties

Exercises day-to-day responsibility for a major component of the County's or a Department's fiscal system; performs a wide scope of the more complex and specialized paraprofessional financial and statistical record keeping work; maintains journals, general ledgers, and subsidiary ledgers; classifies and posts expenditures to budgetary accounts; maintains detailed job process and administrative overhead records; analyzes revenue and expenditures, preparing periodic statements; assists with preparation of budget estimates and projections; prepares and maintains trial balances, recapitulations and balance sheets; maintains and updates complex financial and statistical reports; calculates and compiles apportionments, shares of financial appropriations, or subventions; receives and classifies accounting data; identifies and resolves a variety of complex account and statistical record keeping problems; prepares periodic billings for special contracts; maintains records for revolving and trust accounts; prepares claims for other government agencies; initiates budget transfers to cover account shortages; operates computers, using County financial software, special on-line software used in an assigned County department, and spreadsheets; may process financial adjustments/corrections on child support cases; may audit Court orders and calculate arrearage on child support cases; may reconcile accounts and prepare warrant registers for special districts; may post opening balances to County accounts at the beginning of each fiscal year; explains financial procedures and assigned area technical account record keeping requirements to other staff, representatives of other government agencies, and the public; provides lead direction, work coordination, and training for other staff.

Minimum Qualifications

Knowledge of: Methods, practices, and terminology of financial and statistical record keeping. Laws, rules, and regulations governing the maintenance of fiscal records in the area of assignment. Principles and terminology of accounting. Good public relations techniques. Maintenance of files and information retrieval systems. Computerized financial information systems used by the County. Modern office methods and procedures. Principles of lead direction, training, and work coordination. Ability to: Perform a variety of the more complex and specialized paraprofessional financial and statistical record keeping work. Provide lead direction, training, and work coordination for other staff, when assigned. Assist with budget preparation and expenditure control. Read and understand codes, statutes, and information related to financial and statistical record keeping work. Gather and organize data and information. Prepare financial and statistical reports. Make mathematical calculations quickly and accurately. Work with computerized financial and special information systems and use a computer for financial and statistical record keeping work. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. Training and Experience: Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Two (2) years of previous financial and statistical record keeping work experience comparable to that of an Accounting Technician II with Trinity County. Special Requirements: None

Supplemental Information

TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff and the public. DISTINGUISHING CHARACTERISTICS This is the highest and second specialized working level in the Account Clerk/Accounting Technician class series. Incumbents have delegated day-to-day responsibility for a major component of a Department's or the County's fiscal system. They perform the most difficult, complex, and specialized paraprofessional, technical account and statistical record keeping support work, requiring substantial background and experience in the area of financial and statistical record keeping where assigned. This class is distinguished from Accounting Technician II in that incumbents have a higher level of delegated responsibility for a major component of a Department's or the County's fiscal system. They perform the most complex fiscal support. Only one position at this level will usually exist within a department. REPORTS TO A variety of County supervisory or management positions, depending upon the department or program area where assigned. CLASSIFICATIONS SUPERVISED This is not a supervisory class. However, incumbents may provide lead direction and work coordination for Account Clerk I's or II's and Accounting Technician I's or II's. DISASTER SERVICE WORKER In addition to our everyday duties, we have an added responsibility to help in a declared disaster. Under California law, all public employees are Disaster Service Workers and may be called upon in the event of a disaster. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Government Code 3100-3102; Labor Code 3211.92(b).