Associate Producer

Associate Producer - THE 180 GROUP, INC. Posting window: We will review all applications on a rolling basis until the role is filled. About The 180 Group The 180 Group is a meeting and event production company that designs and produces meetings, launches, and live experiences for the pharmaceutical, medical device, and healthcare industries. Our clients trust us with their most important moments, and flawless execution is our standard. We operate by a principle we call "Be the Duck": calm and composed on the surface, focused and hard-working underneath. The work is both exciting and demanding. The standard is high, but we also know how to enjoy ourselves. The team is exceptional. The Role The Associate Event Producer is responsible for supporting the end-to-end planning, execution, and wrap-up of diverse event projects. This role combines sharp operational logistics with on-site technical production management. The ideal candidate ensures that timelines are met, budgets are tracked, and creative visions are flawlessly executed on the ground. They serve as a key point of contact for vendors, internal talent, and crew, thriving in fast-paced, high-stakes environments. The role requires significant attention to detail as well as a systems wide view for continually improving efficiency. This is a full-time, hybrid role based at 180 HQ in Woodbury, MN. Travel is required and can reach 50%, including domestic and international destinations. Target start: late July to early August 2026. What You’ll Do Project Tracking and Management Track multiple projects and production elements end-to-end, keeping milestones on schedule. Keep Monday.com current with all tasks, to-dos, and milestones across the team’s portfolio. Identify potential delays early and surface them with proposed solutions. Client-Facing Coordination Build and maintain detailed client-facing production schedules, aligned to internal timelines. Partner with the production team to ensure client expectations are met and communicated clearly. File and Documentation Management Maintain the Dropbox file structure with discipline. The right document in the right place, on the right schedule. Manage Statements of Work, Task Orders, Independent Contractor Agreements, and vendor contracts. Track signatures and filing. Logistics, Travel, and Expenses Book travel for the production team. Align flights, hotels, ground transport, and per diems to project timelines. Take detailed notes during internal and client calls, capture decisions and action items, and load them into Monday.com. Track and process project expenses, receipts, and reimbursements through 180’s financial workflows. On-Site Event Support Travel with the production team to live events and provide on-site support, which can range from administrative coordination and run-of-show assistance to producer-track responsibilities as you grow into them. Creative Participate in creative sessions as needed, blending note taking with occasional insightful ideas Find new ways to reduce obstacles in production team operations in order to improve team efficiency Team Support Provide administrative support that improves how the production team moves through its work. Coordinate internal meetings, agendas, and follow-ups so nothing slips. What We’re Looking For A recent college graduate or early-career professional ready to build a career in meeting and event production. Strong organizational instincts and the ability to track many moving parts at once. Clear, professional written and verbal communication, with a real eye for detail. Comfort with project management tools, ideally Monday.com, and the Microsoft suite (Outlook, Word, Excel). Working knowledge of AI tools and prompting. Experience with Claude is a plus. Willingness and ability to travel up to 50% domestically and internationally. A proactive, solutions-oriented mindset. Comfortable working independently and inside a team. Calm under pressure. Able to hold tone and focus when timelines, clients, and on-site demands intensify. Alignment with the 180 values: Flawless Execution, Innovative, Trusted, Human, Stress-Free Production, Destination Workplace. Someone who can handle the high demands of the live meeting production environment. Helpful Additional Qualifications Experience pitching creative ideas or services. Adobe Creative Cloud familiarity. Video editing experience. Project leadership experience in school, internships, or prior roles. Familiarity with A/V gear. Knowledge of event planning logistics. Familiarity with the healthcare, medical device, or pharmaceutical industries. Tools You’ll Work In Monday.com, Outlook, Slack, Word, Excel, Dropbox, Adobe Creative Cloud, Claude, and other production-specific software. This role is designed as the first step on the producer track at 180. With strong performance, your development path leads to advancing roles and opportunities. We invest in our people. We hire for the long term. Compensation and Benefits Base salary: $50,000 to $60,000, commensurate with experience. Full-time, hybrid role based at 180 HQ in Woodbury, MN. Travel: up to 50%, domestic and international. Target start: late July to early August 2026. Medical (50% of cost covered), with dental, and vision coverage opt in (pay on own) 401(k) with company match Paid time off, paid holidays, and paid sick leave Professional development and learning support Travel-related perks tied to event production The 180 Group, Inc. is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status. #J-18808-Ljbffr