Administrative Coordinator - Manufacturing Engineering

Administrative Coordinator Manufacturing Engineering

The Administrative Coordinator Manufacturing Engineering supports Manufacturing Engineering (ME) operations by managing administrative processes, data coordination, and documentation activities that enable efficient and aligned operations and support day-to-day engineering activities. This role serves as a liaison between engineering, production, and support functions, ensuring accurate data management, effective communication, and timely execution of administrative tasks. The position contributes to operational effectiveness through data tracking, reporting, and support of procurement and budget activities. The Coordinator also supports continuous improvement initiatives by organizing and analyzing operational data to enhance transparency and decision-making. This role operates with a high degree of independence in a fast-paced manufacturing environment, delivering timely, accurate, and high-quality support to cross-functional stakeholders.

Essential Duties:

• Functional Operations: Support Manufacturing Engineering operations through daily administrative activities, including timekeeping, purchase request processing, and report preparation
• Maintain and organize engineering documentation, records, and data files
• Manage and update operational data, including equipment performance, maintenance records, and spare parts inventory
• Collect and track equipment performance data, including uptime, downtime, and maintenance history
• Support inventory tracking and assist with physical inventory counts as needed
• Assist with CAPEX/OPEX tracking and procurement status management
• Coordinate materials, supplies, and equipment required for engineering testing and validation activities
• Support receiving and intake processes, including deliveries, documentation, and site coordination
• Provide general administrative support, including office supply coordination and basic documentation needs
• Performance Optimization & Continuous Improvement: Analyze and report trends related to equipment performance, maintenance activities, and purchasing or inventory data
• Track and support visualization of key performance indicators (KPIs), including equipment downtime and maintenance activity
• Assist with continuous improvement initiatives by preparing and organizing data for analysis and decision-making
• Training & Team Support: Support onboarding and administrative setup for new team members
• Assist with internal communications and information sharing across the team
• Support preparation of reports, presentations, and documentation for engineering activities
• Provide general guidance and support to team members, as needed
• Cross-Functional Collaboration & Communication: Coordinate with cross-functional teams, including production, quality, maintenance, and procurement, to support operational alignment
• Support approval workflows and documentation processes (e.g., Requests for Approval RFA)
• Coordinate meetings, including scheduling, agenda preparation, and documentation of meeting minutes
• Assist in organizing and communicating information to support timely issue resolution
• Support communication and coordination with global teams, including Japan-based stakeholders
• Quality, Safety, & Compliance: Maintain proper documentation control in accordance with quality and regulatory standards
• Collect, prepare, and maintain departmental data, reports, and records
• Ensure compliance with internal procedures, industry regulations, and customer requirements
• Support adherence to safety requirements, including use of PPE in designated manufacturing or cleanroom environments

Qualifications Requirements - Required and/or Preferred Education Required: High school diploma or GED Preferred: Associate's or Bachelor's degree in a related field such as business, engineering technology, or operations Relevant professional certifications such as Microsoft Office Specialist (Excel), Certified Administrative Professional (CAP), or Lean Six Sigma (Yellow or Green Belt) Essential Qualifications: 2+ years of administration, coordination, or related experience in a manufacturing, engineering, or similar environment Strong proficiency in Excel, including data management, formulas, and basic data analysis and visualization High attention to detail with strong organizational and data management skills Ability to collect, consolidate, and manage equipment performance, maintenance, and inventory-related data Basic understanding of maintenance, equipment, procurement, or material control processes Ability to manage multiple tasks and work across multiple systems in a fast-paced environment Strong communication and coordination skills with the ability to work effectively across teams Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) Ability to adapt in a fast-paced manufacturing and engineering environment with changing priorities Ability to work independently with minimal supervision while managing multiple priorities Must have working-level knowledge of the English language, including reading, writing, and speaking English Alignment to Panasonic's seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude) Preferred Qualifications: 4+ years of administrative or coordination experience in a manufacturing or engineering environment Experience supporting Manufacturing Engineering, maintenance, or production-related operations Experience with data analysis, reporting, or KPI tracking Experience supporting cross-functional or project-based activities Experience in high-volume battery manufacturing or a related industrial environment such as electronics, automotive, or energy storage Personal Protective Equipment (PPE) Requirements: To ensure health and safety in the workplace and for employee protection, wearing PPE is required and includes equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit that includes a respirator. A respirator fit test will be required based on functional area.

Physical Demands: Physical Activities: Percentage of time (equaling 100%) during the normal workday the employee is required to: Sit: 40% Walk: 20% Stand: 40% Required Lifting and Carrying: Rare (<1%), Occasional (1-33%), Frequent (34-66%), Continuous (67-100%) For this position, the required frequency is: Up to 10 lbs.: Occasional Up to 20 lbs.: Occasional Up to 35 lbs.: Occasional Team-lift only (over 35 lbs.): Rare

Benefits & Perks - What's In It For You: Panasonic Energy prioritizes total well-being and offers comprehensive benefits options to support physical, emotional, financial, social, and environmental health: Health Benefits Offering medical, dental, vision, prescription plans, plus Health Savings Account and Flexible Spending Account options. Voluntary Benefits Life, accident, critical illness, disability, legal, identity theft, and pet insurance. Panasonic Retirement Savings & Investment Plan (PRSIP) 401(k) plan with company matching contributions and immediate vesting. Paid Time-Off Benefits Vacation, holidays, personal days, sick leave, volunteer, and parental & caregiver leave. Educational Assistance Tuition reimbursement for job-related courses after six months of service. Health Management and Wellbeing Programs Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service.

Where You'll Be: For our onsite roles, Panasonic Energy is committed to fostering an ideal working environment that goes beyond the conventional. We understand the significance of moments that matter in your onsite experience, and we prioritize creating a workspace that not only promotes productivity but also ensures a fulfilling and positive work atmosphere.

Who We Are: Meet Panasonic Energy! At Panasonic Energy, you'll do work that matters as we are dedicated to transforming the world through the acceleration of sustainable energy. By producing safe, high-quality lithium-ion batteries, you become part of a team that plays a crucial role in creating technologies that move us. Our journey began in 2017, and now, as the world's largest lithium-ion battery factory, we are expanding operations to De Soto, Kansas, providing you with the opportunity to experience career growth in more ways than one. As an innovative thinker, you'll thrive here, as we continually push the boundaries of lithium-ion battery technology and production capabilities to enhance efficiency and performance in EVs. Being part of Panasonic Energy means positively contributing to society, aligning with our commitment to building a better world through sustainable energy solutions. We care about what you care about, fostering an environment where your contributions make a meaningful impact on the future of energy and transportation. Join us and be part of a team that values your work, encourages innovation, and actively contributes to a positive societal impact. In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits. We Take Opportunity Seriously: At Panasonic Energy, we are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture as an equal opportunity employer. We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, submit your application!

Supplemental Information: Pre-employment drug testing is required. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to