Fiscal Coordinator - Accounts Payable

Fiscal Coordinator - Accounts Payable

GGRC is currently hiring for a Fiscal Coordinator - Accounts Payable to process incoming invoices from vendors in preparation for electronic fund transfers and check runs.

Salary Range: $47,618 - $57,141 Annually

What You'll Do:

• Verify details of vendors' billing information from vendor and make adjustment if needed
• Verify invoice data and reconcile billing hours against authorized hours, service month and signature
• Generate turnaround invoices to vendors
• Generate monthly provider checks
• Ensure that the monthly check run is completed on-time and without discrepancies
• Analyze, research and collect any possible overpayment
• Follow up and ensure state law required documents as backup for payment
• Prepare manual checks, mail manual and computer generated checks and invoices with flyers
• Mail annual 1099 forms
• Update and maintain hold check list and check log
• Prepare/analyze reports
• Prepare fund transfer requests and bank transmittals
• Train new electronic billing and electronic attendance vendors
• Perform filing, filing maintenance, and file purging duties
• Prepare and complete vendors' audit confirmation letter
• Prepare tax levy, consignment and audit materials
• Prepare annual rollover for authorization units
• Prepare information for internal audit and state audits
• Communicate and resolve issues with vendors, staffs, and management
• Fill in numerous functions within the department as needed
• Interact with and assist other internal units
• Participate in special projects and assist with additional duties or tasks as assigned
• Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Who You Are

• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Use of discretion and ability to maintain confidentiality
• Knowledge of accounting principles
• Basic familiarity with MS Word, MS Excel, MS PowerPoint, MS Outlook or similar software applications
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Strong customer service and problem-solving skills
• Ability to work with all levels within the organization
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Experience in multi-cultural settings and/or multi-lingual capacity