Fiscal Coordinator - Accounts Payable
$47.62k - $57.14kGolden Gate Regional Center
Fiscal Coordinator - Accounts Payable
GGRC is currently hiring for a Fiscal Coordinator - Accounts Payable to process incoming invoices from vendors in preparation for electronic fund transfers and check runs.
Salary Range: $47,618 - $57,141 Annually
What You'll Do:
- Verify details of vendors' billing information from vendor and make adjustment if needed
- Verify invoice data and reconcile billing hours against authorized hours, service month and signature
- Generate turnaround invoices to vendors
- Generate monthly provider checks
- Ensure that the monthly check run is completed on-time and without discrepancies
- Analyze, research and collect any possible overpayment
- Follow up and ensure state law required documents as backup for payment
- Prepare manual checks, mail manual and computer generated checks and invoices with flyers
- Mail annual 1099 forms
- Update and maintain hold check list and check log
- Prepare/analyze reports
- Prepare fund transfer requests and bank transmittals
- Train new electronic billing and electronic attendance vendors
- Perform filing, filing maintenance, and file purging duties
- Prepare and complete vendors' audit confirmation letter
- Prepare tax levy, consignment and audit materials
- Prepare annual rollover for authorization units
- Prepare information for internal audit and state audits
- Communicate and resolve issues with vendors, staffs, and management
- Fill in numerous functions within the department as needed
- Interact with and assist other internal units
- Participate in special projects and assist with additional duties or tasks as assigned
- Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
Who You Are:
- Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
- Use of discretion and ability to maintain confidentiality
- Knowledge of accounting principles
- Basic familiarity with MS Word, MS Excel, MS PowerPoint, MS Outlook or similar software applications
- Ability to operate basic office equipment, including scanners, copiers, faxes, phones
- Strong customer service and problem-solving skills
- Ability to work with all levels within the organization
- Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
- Experience in multi-cultural settings and/or multi-lingual capacity
Vacancy posted 3 days ago
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