Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support day-to-day accounting operations for an organization in Batavia, Illinois. This Long-term Contract position is part-time and primarily focused on maintaining accurate financial records, supporting month-end activities, and helping keep payable and receivable processes running smoothly. The role offers a flexible on-site schedule during Monday through Thursday, with additional time during the final week of each month to assist with closing activities.

Responsibilities:

• Support monthly close activities by preparing records, organizing transactions, and assisting with timely completion of accounting tasks.

• Manage accounts payable and accounts receivable activities, including entering transactions, tracking outstanding items, and maintaining accurate documentation.

• Process a steady flow of invoices each week and ensure billing information is recorded correctly in accounting systems.

• Apply cash receipts, assist with billing tasks, and help maintain purchase order records in alignment with operational needs.

• Reconcile bank accounts, credit card activity, and other financial records to identify discrepancies and maintain accuracy.

• Prepare check runs and support routine payment processing in accordance with internal procedures.

• Use QuickBooks Desktop and related tools to record transactions, monitor subaccounts, and maintain organized financial data.

• Create and update Excel-based reports and trackers to support financial visibility and day-to-day bookkeeping operations.

• Assist with general ledger coding and provide broader administrative accounting support as needed.

• At least 2 years of bookkeeping or accounting experience with practical exposure to both accounts payable and accounts receivable.
• Strong working knowledge of QuickBooks Desktop, including the ability to navigate detailed account structures and coded transactions.
• Proficiency in Excel for financial tracking and reporting, including experience with PivotTables and VLOOKUP functions.
• Familiarity with bank and credit card reconciliations as part of routine accounting support.
• Experience handling invoices, billing support, cash application, and check processing.
• Understanding of purchase orders and how they connect to bookkeeping workflows.
• Exposure to general ledger coding is preferred.
• Strong attention to detail and ability to manage recurring tasks accurately in an on-site, part-time environment.