Purchasing Administrative Support Specialist

Company Description

Holland Group Location

8480 N 87th St.

Milwaukee, Wisconsin 53224

Holland Group is an established online retailer of flower bulbs, perennials, garden vegetables and so much more. Located on the northwest side of Milwaukee, this is an excellent opportunity for someone with solid computer skills, excellent written and verbal communication, team oriented and has a love for or willingness to learn about gardening.

We are a growing family-owned company looking to add to our amazing team! We are currently looking to hire a candidate to join our Purchasing team.

This is an in-office position located at our Milwaukee, WI facility and is not a remote or hybrid role.

The position is full time during our hours of operation, Monday through Friday 8:00 AM 5:00 PM Central time.

Compensation: $20.00$25.00 per hour, based on experience and qualifications.

JOB SUMMARY : The Purchasing Administrative Support specialist will support the Purchasing Manager by tracking inventory levels, ensuring timely replenishment of products, process and track purchase orders and support the purchasing manager with administrative tasks. The purchasing team manages buying product and inventory across multiple retail websites, each with several SKUs and product lines. This role is ideal for someone with strong organizational and communication skills, and can balance cost control with maintaining product quality and availability.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Purchasing & Procurement

Assist with researching and sourcing new products, suppliers, and materials to support company growth and cost optimization.

Compare supplier quotes and track purchase orders.

Monitor inventory levels to determine purchasing needs and prevent stockouts or overstocking.

Prepare, issue and/or manage purchase orders in coordination with suppliers and internal teams managing schedules and shipments as needed.

Organize and maintain proper documentation for purchase order processing, shipping timelines, and delivery notifications.

Data & Reporting

Maintain accurate purchasing and inventory records.

Assist in preparing reports on cost analysis, inventory trends, and supplier performance.

Monitor and analyze sales report, market trends, and pricing changes to inform purchasing strategies and seasonal purchasing needs.

Collaboration

Work closely with the operations, warehouse, and sales teams to forecast demand and plan purchasing needs.

Support the finance team with two- or three-way match purchase order, product receipt, invoice verification, and payment processes.

Assist purchasing manager with daily tasks.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The above list reflects the general details necessary to describe the principle and essential functions of the job and shall not be construed as the only duties that may be assigned for the job.

MINIMUM QUALIFICATIONS:

High School Diploma, Supply Chain Support or related field (or equivalent work experience).

0-2 years of experience in office administration and/or purchasing support.

Strong communication and organizational skills.

Proficiency with Microsoft Office, Cart.com, Shopify, ShipStation and QuickBooks preferred.

Strong Excel or Google Sheets skills for reporting and analysis.

Attention to detail with the ability to manage multiple tasks and deadlines.

Experience in Horticulture preferred but will train the right candidate.

Equal Employment Opportunity Statement:

Holland Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, veteran status, or any other status protected under federal, state, or local law.