Executive Assistant to Chief Operations Officer

Executive Assistant to Chief Operating Officer and Team, Boutique Executive Search Firm, Fairfield County, CT, Hybrid
A prestigious boutique global executive search firm specializing primarily in early-stage tech companies with an office now in Tribeca but moving soon to Fairfield County, CT is seeking an exceptional Executive Assistant to serve as a true "right hand" to the Chief Operating Officer as well as help out other key executives on the team. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the executive's effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities.
The ideal candidate brings emotional intelligence, sound judgment, and calm confidence to every interaction. They are someone others naturally trust, who can hold sensitive information with discretion, read the room instinctively, and create order, focus, and ease amid constant motion. This is a local hybrid role, meeting with the executive terms in NYC when necessary as well as after they move, in their Fairfield County office.
About the Job:

Trusted Partner & Strategic Support

Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
Anticipate needs and proactively remove friction before issues arise.
Prepare the COO for meetings and conversations with context and background information
Manage a complex and fluid calendar with an understanding of priorities and relationships, experience planning meetings in multiple time zones and countries a MUST. Helping to organize internal stakeholder meetings and offsites, as needed
Protect the COO's time by thoughtfully filtering requests and creating space for strategic thinking.
Coordinate domestic and international travel including detailed itineraries. Experience planning trips globally a MUST
Communication & Relationship Management

Serve as a warm, professional liaison between the executive and internal teams, partners, and external stakeholders.
Draft and manage correspondence on the COO's behalf, ensuring tone, values, and intent are consistently reflected.
Information Flow & Follow-Through

Distill information into clear, actionable insights for the COO.
Track commitments, decisions, and follow-ups with internal stakeholders and clients to ensure momentum and accountability.
Support special projects and initiatives that require coordination, and thoughtful execution.
About You

3-5 years of experience supporting a C-Suite executive, preferably at a global company. Experience scheduling meetings in global multiple time zones a MUST
Strong written and verbal communication skills.
High proficiency with Google Suite. Daily experience with general AI and an interest in improving processes using AI.
Ability to run projects from start to finish.
Handle highly sensitive information with absolute discretion.
High emotional intelligence and sound judgement.
You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
You value discretion, loyalty, and long-term partnership.
You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a "high touch" service mentality.
Base Salary, Discretionary Bonus, Comprehensive Healthcare

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