Student Office Assistant

Student Office Assistant | University of Kansas

The Student Office Assistant will provide general clerical support to the Department of Physics & Astronomy, contributing to a variety of administrative and organizational tasks. Responsibilities include updating and creating spreadsheets, scanning and organizing files for electronic archiving, sorting and delivering mail and packages, preparing mailings, filing confidential documents, and assisting with the organization of departmental spaces. The assistant will also support the front office during times of limited staff coverage and may be assigned special projects as needed. This position requires a self-starter who is proactive, reliable, and trustworthy, with strong customer service skills. The ideal candidate will be comfortable working both independently and collaboratively, and enjoy interacting with a diverse group of faculty, staff, and students.

100% – Clerical and Organizational Support

• Greet and assist visitors in a professional and friendly manner
• File documents and maintain accurate records/logs
• Perform word processing tasks, including correspondence and reports
• Organize and stock the workroom with necessary supplies
• Maintain materials and records in the reception area
• Run campus errands and assist with deliveries
• Support office personnel with large-scale projects or tasks as needed

Required Qualifications

1. Exceptional written and oral communication skills (written skills will be examined via letter of interest; oral skills will be evaluated during personal interviews), as indicated on application materials.
2. Strong computer skills (Microsoft Office Suite, Adobe Creative Cloud, etc.), as indicated on application materials.
3. Prior experience handling confidential materials, as indicated in application materials.
4. Familiarity with scanning documents, as indicated in application materials.

Preferred Qualifications

1. Federal Work Study funds as part of his/her financial aid package during the academic year, as indicated in application materials.
2. Prior work experience demonstrating the ability to maintain an assigned schedule, as indicated in application materials.
3. Prior work experience in a customer facing setting, as indicated in application materials.
4. Prior work experience with a university or office type setting, as indicated in application materials.
5. Experience with promotional document creation using tools in the Microsoft Office Suite (Publisher) or online platforms (Canva), as indicated in application materials.
6. Experience with photo and video editing software, as indicated in application materials.

To ensure full consideration, please apply before the application deadline of July 19th, 2026.