Household Manager & Family Assistant

Household Manager & Family Assistant

Location: Mountain Brook, Alabama 35223

Employment Type: Part-Time | 20–25 hours per week (20 hours guaranteed)

Schedule: Core hours: Monday, Wednesday, and Friday, 9:00–2:00 AM (childcare with youngest child); Remaining hours: Flexible across the week; Tuesday and Thursday available for household management tasks; Occasional flexibility: Approximately one Saturday per month for event support (candidate may help plan and source event staff as an alternative to working the event directly)

Compensation: $30–$35 per hour, commensurate with experience. PTO and sick leave offered

Start Date: ASAP

Requirements: Must be authorized to work in the United States. Maintain a smoke-free environment. Maintain a fragrance-free presence in the home. Reliable personal transportation; clean driving record required. Must be a strong swimmer (pool access in the home with young children). CPR and First Aid certified, or willing to obtain prior to start. Comfortable using family vehicles when transporting children or running errands (mileage reimbursement available for use of personal vehicles).

About Our Family: We are a family of four in the process of planting roots in Mountain Brook, Alabama after relocating from South Carolina. Life in our home is full, energetic, and intentional. We have two kids, a playful medium-sized golden-doodle, and a household that runs at a pace that reflects two parents who are deeply invested in their careers and equally invested in their family.

The work-from-home arrangement is a gift in many ways, but it also means that without real, reliable support, the household tasks that keep a home running smoothly can quietly pile up. Laundry stacks. The pantry runs low. Meal planning falls to takeout again. The household systems start to drift.

We are a family who genuinely loves being at home and creating a warm, welcoming space. We love to cook (when there is time), we love hosting, and we love having a home that feels organized and calm even when life is busy. We host approximately once a month, ranging from casual tailgate-themed gatherings to dinner parties connected to professional commitments. We want our home to feel ready, not rushed.

Our youngest attends school two days a week, which means three mornings at home that we want to protect, both for one parent to focus on work and for our little one to be engaged, cared for, and genuinely enjoyed during that time. We are not looking for a babysitter. We are looking for someone who understands that caring for a child with warmth and intention is the job, and who brings that same energy to everything else they do in our home.

We are a family who values honesty above almost everything else. We would rather hear the truth than be managed around it. We are building a support system with one person at the center of it, someone we can trust, someone who becomes a genuine part of the way our household runs.

Who You Are / What We're Looking For: You are the kind of person who walks into a space, reads the room, and gets to work. You do not wait to be told what needs doing. You notice the laundry that has been sitting in the dryer, the produce that needs to be used before the grocery order arrives, the drop zone by the front door that has quietly become a catch-all again. You take care of it, and then you let us know it is handled.

You genuinely love being around children. Not in a surface-level way, but in the way that means you show up to a Monday morning with ideas, with energy, and with the kind of patience that makes a young child feel safe and seen. You know how to be present during those two hours of morning care, whether that means heading to the park, setting up an art project, or splashing in the pool. You are a strong swimmer and you take that responsibility seriously.

You are an exceptional communicator. You do not overload us with questions, but you also do not disappear and leave us wondering. You send a quick message when the pantry is running low, flag a package that arrived damaged, and check in at the end of the week with what got done and what is coming up. You make the invisible work of running a household visible in the best possible way.

You are organized and systems-minded. Professional organizers will set up household systems during our move-in, and your job is to maintain them, protect them, and gently restore them when life inevitably disrupts them. You do not need to build the systems from scratch, but you do need to care about keeping them intact.

You are proactive about errands, household restocking, and the small logistical details that add up to a home that functions well. You are comfortable managing household orders through Instacart, Amazon, Costco, and Target, and you are the kind of person who notices we are almost out of something before we run out. You handle dry cleaning, returns, mail, and packages without it feeling like a burden.

You are warm, honest, discreet, and reliable. You understand that being invited into a family's home is a privilege, and you treat it with care. You are comfortable working independently, communicating professionally with vendors and contractors, and occasionally coordinating with an executive assistant on event-related logistics. You take pride in your work, even when no one is watching.

If this sounds like you, we would love to meet you.

Key Responsibilities: Family Support: Provide in-home care for youngest child on Monday, Wednesday, and Friday mornings, 9:00–11:00 AM; Plan and facilitate age-appropriate activities during care time (pool, playground, arts and crafts, playroom); Prep backpacks, clothing, and snacks for school days; Support with kid-related errands as needed.

Household Organization & Maintenance: Maintain household organization systems established by professional organizers during move-in; Daily resets and prep home for cleaning team; Assist with identifying and onboarding a regular cleaning service; Light tidying throughout the home (dishes, surfaces, high-traffic floor areas); Maintain drop zones and entry areas; Seasonal clothing swaps for children's wardrobes; coordinate donation drop-offs; Indoor plant care; Change batteries, light bulbs, and smoke detector batteries as needed; Quarterly toy rotations and organizational projects, ideally while family is traveling or during extra-hour blocks.

Inventory & Errands: Restock pantry, refrigerator, and household supplies; Manage running household supply lists; Manage household orders and subscriptions (Instacart, Amazon, Costco, Target); Handle returns, dry cleaning drop-off and pick-up, mail, and package management; Break down boxes and manage donation coordination.

Meal Support: Weekly meal planning and presenting creative ideas, including ways to incorporate vegetables for picky young eaters; Online grocery shopping - placing orders, putting deliveries away; Meal prep support: washing fruit, chopping vegetables, and having ingredients ready so dinner comes together quickly; Kitchen clean-up and maintenance; Weekly refrigerator maintenance, including removing expired items and old leftovers.

Laundry & Linens: Wash, fold, and organize laundry for the household; involve children in the process where age-appropriate; Ironing and steaming for special garments (including professional attire); Weekly linen rotation (bedding and towels); coordinate timing with cleaning service; Maintain tidy and well-stocked laundry areas.

Pet Care: Let the dog outside as needed during shifts and ensure water is always available; One approximately 20-minute walk per shift, if schedule allows (not a priority; invisible fence provides outdoor access); Schedule and manage grooming appointments (every 5 weeks) and vet visits; Maintain pet supply inventory.

Vehicle Upkeep: Clean and organize family vehicle interiors.

Vendor & Property Oversight: Oversee and be present for cleaners, contractors, and landscapers; Research and coordinate repair quotes and service providers; Coordinate smaller renovation projects (children's bedroom updates, hot tub installation); Manage outdoor spaces: patio upkeep, cushion cleaning, sweeping (pool maintenance handled by a separate vendor); Seasonal property maintenance coordination.

Deep Cleaning & Special Projects: Occasional deep cleans (refrigerator, oven, baseboards); Refresh drop zones, entry areas, and garage/mudroom spaces; Organizational projects for toys and gear, especially during family travel or extended extra-hour blocks.

Administrative & Personal Assistant Support: Calendar management and appointment coordination; Research and schedule new service providers in the Mountain Brook area (doctors, dentists, and other household vendors); Coordinate with the family's executive assistant for office events and professional gatherings; Track receipts for household purchases; Event and appointment coordination, including monthly dinner parties and tailgate-style gatherings; help source and coordinate event staff when needed.

How to Apply: To apply, please send a short intro letter telling us about yourself and why this role feels like a fit, an updated resume, and 3 professional references with contact information (name, relationship, and phone number or email). Please note that this role requires a background check.

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