OFFICE ASSISTANT

Job Description

Job Description

OFFICE ASSISTANT

Monday - Friday

8:00 am - 5:00 pm

$18.00 - $20.00 per hour

 

ESSENTIAL JOB FUNCTIONS

• Assist with reconciliation of Accounts Payable records and identify discrepancies or missing information.
• Enter, review, and verify accounting information using the company's accounting software.
• Utilize Microsoft Excel to maintain spreadsheets, track information, and assist with financial reconciliation.
• Use Bluebeam to review, organize, and manage electronic documents and drawings.
• Maintain document control for engineering, fabrication, and production drawings.
• Upload, organize, update, and track drawings within STRUMIS fabrication software.
• Maintain accurate records of drawing revisions, project information, and related documentation.
• Communicate with production and office personnel regarding drawings, revisions, and required documentation.
• Manage and organize electronic files, emails, spreadsheets, and other business records.
• Assist with general clerical and administrative duties as needed to support the manufacturing operation.
• Maintain accurate and organized documentation while meeting deadlines and established procedures.
• Communicate professionally with employees, vendors, customers, and management as needed.
• Handle sensitive business and financial information with accuracy and confidentiality.

JOB REQUIREMENTS

• Previous clerical, administrative, accounting, or office experience required.
• Experience with Accounts Payable reconciliation preferred.
• Experience using accounting software required or strongly preferred.
• Proficiency with Microsoft Excel required.
• Experience with Bluebeam preferred.
• Experience with STRUMIS or similar fabrication, manufacturing, or document-control software preferred.
• Strong oral and written communication skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and prioritize responsibilities in a fast-paced manufacturing environment.
• Ability to work independently while also communicating effectively with production and office personnel.
• Strong computer skills and ability to learn new software systems.
• Previous experience in a manufacturing, fabrication, construction, or industrial environment preferred.
• High school diploma or equivalent preferred.

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