Part-time Administrative Assistant

Job Description:

We are seeking an organized, professional administrative assistant to work closely with our leadership team.

This is a hybrid role. You will be required to work onsite 2 days a week. Estimated hours are 20-30 per week.

Responsibilities

• Organize and maintain digital and physical filing system
• Email management
• Calendar management for leadership team
• Support with client onboarding and customer support
• Coordinate and plan events, meetings, and conferences for the executive team, clients, and other employees
• Answer, screen, and forward incoming phone calls when needed
• Basic bookkeeping
• Assist with customer/client invoicing, billing, and expenses
• Support with basic operations
• Maintain confidentiality and handle sensitive information with discretion
• Continuously seek ways to improve processes and procedures to increase efficiency and productivity
• Other general administrative tasks

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar office support role (1-3 years experience)
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience supporting senior leaders
• Strong organizational and time management skills
• Strong verbal and written communication skills
• Degree not required but strongly preferred
• Great problem solving ability
• Ability to offer sound judgement

Benefits

• Flexible schedule
• Hybrid work

Required Skills:
• Discretion
• Billing
• Environment
• BASIC
• Support
• Management Skills
• Operations
• Bookkeeping
• Outlook
• Conferences
• Invoicing
• Onboarding
• Confidentiality
• Word
• Customer Support
• Expenses
• Filing
• PowerPoint
• Communication Skills
• Excel
• Email
• Problem Solving
• Time Management
• Project Management
• Leadership
• Microsoft Office
• Communication
• Management