Legal Office Manager

Job Description

Job Description

Job Title

Law Office Manager

Classification

Full-time / Exempt

Pay Range

$80,000 - $100,000

Reports To

CEO

Supervisory Responsibilities

Yes

Job Summary

The Law Office Manager will serve as the operational backbone of the firm, leading administrative staff

and driving improvements across workflows, communication, and office systems.The position requires

someone who can evaluate current processes, establish clear standards, and ensure the firm operates

efficiently and consistently, This is a hands-on leadership role for someone who thrives on building

structure and accountability.

Essential Functions/Responsibilities:

Operational Leadership & Office Management

Manage the day‐to‐day administrative and operational functions of the firm.

Review existing office procedures and implement stronger, more consistent processes.

Develop, document, and maintain policies, procedures, workflows, and operating standards.

Identify operational inefficiencies and recommend practical, sustainable solutions.

Coordinate office technology, vendors, facilities, supplies, and other administrative needs.

Establish and maintain effective vendor relationships.

Ensure bank deposits are safely made on a routine basis.

Ensure all cases and court appearances are properly calendared and attorneys are informed of all

hearings.

Staff Supervision & Team Development

Directly supervise paralegals, legal assistants, intake staff, and other administrative employees.

Establish clear responsibilities, expectations, workflows, and performance standards.

Improve communication and coordination between attorneys and support staff.

Oversee employee onboarding, training, performance management, attendance, and day‐to‐day

employee relations.

Address performance, communication, and workplace issues promptly and professionally.

Help build a more consistent, accountable, and professional office culture.

Monitor administrative workflow, staffing capacity, and workload distribution.

Support recruiting and hiring for administrative positions.

Maintain appropriate personnel documentation and assist with HR‐related processes.

Client Intake, Billing & Business Support

Oversee client intake and administrative handoffs to ensure matters move efficiently through the

firm.

Support billing, collections, scheduling, and related business processes as appropriate.

Establish and track administrative and operational performance measures.

Support firm ownership with special projects, growth initiatives, and operational priorities.

Knowledge, Skills, and Abilities:

Knowledge of:

Law firm operations, administrative workflows, and case-management processes

Understanding of legal support roles and how they interact with attorneys

Familiarity with court calendars, deadlines, and hearing notifications

Knowledge of billing, collections, scheduling, and client-intake procedures

Working knowledge of office technologies, case management systems, and vendor coordination

Ability to:

Lead, supervise and develop administrative staff with clarity and accountability

Evaluate workflows, identify operational gaps, and implement effective improvements

Communicate clearly, professionally, and credibly with attorneys, staff, clients, and vendors

Manage multiple priorities in a fast-moving environment while maintaining accuracy and attention

to detail

Address performance issues, conflicts, and difficult situations directly and constructively

Maintain confidentiality, exercise sound judgment, and uphold professional standards

Use and improve law-firm technology, systems, and processes

EDUCATION AND EXPERIENCE

Education:

High School Diploma or GED required

Bachelor's degree in business administration, legal studies, criminal justice or related field

preferred.

Paralegal certification or office administration certifications a plus

Experience:

Minimum 5 years of law firm administration, legal office management, legal

operations , or comparable senior legal support experience.

Demonstrated experience supervising employees in a law firm or professional‐services

environment.

Proven ability to improve procedures, workflows, and operational consistency.

Experience handling employee performance, coaching, and accountability.

Strong organizational and project‐management skills.

Ability to communicate effectively and credibly with attorneys and staff.

Strong judgment, discretion, and professionalism.

Comfortable addressing difficult situations directly and constructively.

Strong written and verbal communication skills.

Ability to prioritize multiple demands in a fast‐moving environment.

Strong attention to detail with the ability to recognize broader operational issues.

Comfortable using and improving technology and law firm systems.

Language Skills

Fluent in English with excellent written and verbal communication. Ability to read, analyze, and interpret

documentation. Ability to respond effectively to inquiries and complaints.

Mathematical Skills

Ability to apply concepts that relate to the above job responsibilities with their parameters.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions. While performing the duties of this

job, the employee must have strong fine motor skills and is regularly required to sit; crouch and stand back

up many times a day; walk/stand for at least 8 hours a day; reach overhead; use keyboard and mouse for at least 8 hours a day; and ability to hear and speak. The employee must have the ability to lift and carry at

least 20 lbs. Specific vision abilities required by this job include strong or correctable near visual acuity,

close vision, distance vision, depth perception, and ability to adjust focus.

EEO and Harassment Statement

Maronick Law provides equal employment opportunities (EEO) to all applicants, contractors, and

employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression,

national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and

conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer,

leaves of absence, compensation, and training. Maronick Law expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of contractors and employees to perform their job duties may result in discipline up to and including discharge.

Note: This is not necessarily a complete list of responsibilities, skills, duties, requirements, efforts, or

working conditions associated with the job. While this list is intended to be an accurate reflection of the

current job, the association reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in

personnel, work load, rush jobs, or technological developments).

Trial Attorneys With Decades of Experience
Our criminal defense and personal injury attorneys have more than 80 years of combined experience representing clients all over the state.

One Trusted Team for Comprehensive Legal Services
At Maronick Law LLC, our team of Maryland criminal defense and personal injury attorneys are authorities in a breadth of legal arenas. You can trust us to handle cases of all kinds — from criminal defense and personal injury to family law, bankruptcy, commercial law, and more—and provide exceptional legal representation from start to finish.

A Proven Track Record That Speaks for Itself With Over 1,000 Five Star Reviews
Nothing demonstrates our commitment to fighting for our clients' best interests better than our results, from recovering maximum compensation for injured victims to getting defendants’ charges dropped and not-guilty verdicts returned in criminal trials.

Company Description

Trial Attorneys With Decades of Experience\r\nOur criminal defense and personal injury attorneys have more than 80 years of combined experience representing clients all over the state.\r\n\r\nOne Trusted Team for Comprehensive Legal Services\r\nAt Maronick Law LLC, our team of Maryland criminal defense and personal injury attorneys are authorities in a breadth of legal arenas. You can trust us to handle cases of all kinds — from criminal defense and personal injury to family law, bankruptcy, commercial law, and more—and provide exceptional legal representation from start to finish.\r\n\r\nA Proven Track Record That Speaks for Itself With Over 1,000 Five Star Reviews\r\nNothing demonstrates our commitment to fighting for our clients' best interests better than our results, from recovering maximum compensation for injured victims to getting defendants’ charges dropped and not-guilty verdicts returned in criminal trials.