Purchasing Specialist

Job Description

Job Description

Purchasing Specialist

Sage Integration

Job Title: Purchasing Specialist
Job Type: Full-Time
Reports To: Business Operations Supervisor

About Us:

We are a security technology integrator protecting the people, facilities, and reputation of enterprise clients. We bring integrated intelligence and analytics through a consultative process of understanding risks and aligning strategic priorities to help clients navigate the growing and changing advancements in technology. We have over 30 years of experience and relationships in the industry, with a growing national footprint. Our team is built on empowerment and trust, which allows us to effectively serve our clients.

Job Summary:

The Purchasing Specialist is responsible for managing procurement activities for security systems, equipment, and operational needs while supporting financial and administrative processes. This role combines purchasing, vendor management, and Purchase Order entry and processing to ensure efficient, cost-effective, and accurate operations.

The ideal candidate is highly organized, detail-oriented, and collaborative, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Work Schedule

Monday–Friday, standard business hours (in-office)

Essential Functions

• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong analytical and decision-making capability
• Team-oriented with excellent interpersonal skills
• Proficiency in Microsoft Office Suite and ERP systems
• Commitment to confidentiality, safety, and compliance standards

Major Duties & Responsibilities

Procurement & Purchasing

• Develop and execute purchasing strategies aligned with company goals
• Conduct market research to identify qualified vendors and suppliers
• Solicit and evaluate competitive quotes for goods and services
• Negotiate pricing, terms, and contracts with suppliers
• Issue and manage purchase orders for equipment, materials, and services
• Monitor supplier performance, quality, and delivery timelines
• Track orders and provide status updates and ETAs to internal stakeholders
• Coordinate procurement for security systems (CCTV, access control, etc.)
• Order office supplies and miscellaneous operational materials

Vendor & Stakeholder Management

• Build and maintain strong relationships with vendors and internal teams
• Collaborate with IT, engineering, operations, and finance to align purchasing with project requirements and budgets
• Resolve vendor discrepancies, disputes, and performance issues
• Act as company representative in supplier negotiations

Material Management

• Assess current and future material needs and availability
• Coordinate disposal or redistribution of surplus materials
• Maintain purchasing and inventory recordkeeping systems

Financial & Administrative Support

• Perform data entry, filing, and general administrative tasks
• Support financial operations with accurate documentation and reporting
• Troubleshoot and resolve routine discrepancies in procurement data
• Assist with audits, reporting, and special projects

Process & Compliance

• Develop, implement, and follow purchasing policies and procedures
• Maintain accurate procurement records and documentation
• Participate in project kickoff meetings and planning sessions
• Adhere to company safety, confidentiality, and compliance standards

Physical Demands

• Prolonged periods of sitting and computer use
• Occasional lifting (up to 15–20 pounds)
• Ability to access facility areas as needed
• Occasional travel may be required

Education

• High School Diploma required
• Associate or Bachelor’s degree in Business, or related field preferred
• Equivalent experience considered in lieu of formal education

Skills & Experience

• Minimum 3+ years of procurement, purchasing-related experience
• Experience in purchasing, buyer roles, or supply chain management preferred
• Experience with ERP systems (e.g., Microsoft Dynamics, NetSuite, SAP, Sedona) preferred
• Familiarity with security systems (CCTV, access control) a plus
• Strong proficiency in Microsoft Excel, Word, and Outlook
  • Excellent verbal and written communication skills with strong negotiation abilities
  • Strong organizational, time management, and problem-solving skills

Benefits

• Competitive compensation
• Paid time off and holidays
• Health and life insurance
• 401(k) with employer match

Additional Requirements

• Ability to pass background, drug, and driving record screenings
• Maintain professionalism and confidentiality at all times
• Perform additional duties as assigned

SAGE Integration Holdings, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, or national origin.