Sales Administrator

About the Organization
Grassland Dairy Products, Inc. has been a leading manufacturer of butter and dairy ingredients since 1904 and we are always looking to add to our team. With additional facilities across Wisconsin, Minnesota, Nebraska, and Utah, Grassland is a key player in the dairy industry dedicated to producing high-quality products while maintaining a positive work environment for a driven, talent-filled team of employees.

Our company offers the most comprehensive benefits package in the area to our employees, generous paid time off, and competitive wages.


Description


The Sales Administrator supports the Vice President of Sales and the broader Sales Team by managing sales contracts, customer programs, RFP/RFI activities, Pricing, commissions, planning initiatives, and assigned projects. This position serves as a key cross-functional resource, working closely with Sales and other departments to ensure sales programs and customer requirements are managed and executed accurately.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities and deadlines while communicating effectively across all levels of the organization.

Essential Duties & Responsibilities

• Manage and maintain corporate sales contracts, including tracking requirements, deadlines, renewals, and supporting documentation.
• Manage key sales administration activities, including accurately maintaining pricing and daily CME market information within the company's ERP system, drafting and maintaining customer contracts in accordance with sales directives, and creating and managing allocation documents to support sales and distribution requirements.
• Coordinate and assist with customer Requests for Proposal (RFPs) and Requests for Information (RFIs), ensuring information is complete, accurate, and submitted within required timelines.
• Manage established sales programs and initiatives, including annual and quarterly planning, execution, tracking, and follow-up.
• Coordinate Q4 and other seasonal sales planning activities to ensure projects, customer requirements, and internal deliverables remain on schedule.
• Manage and maintain sales-related programs, including broker and sales commission programs, reconciliations, documentation, and reporting.

• Partner with departments throughout the company, including Customer Service, Accounting, Production, Quality, Packaging, Transportation, and other functional areas, to support sales and customer requirements.
• Identify opportunities to improve sales processes, organization, reporting, and overall efficiency.
• Perform additional sales support and project responsibilities as assigned by the Vice President of Sales.

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently, prioritize responsibilities, and follow projects through completion.
• Strong analytical and problem-solving skills.
• Ability to work effectively across departments and communicate professionally with employees at all levels of the organization.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong Excel skills with the ability to organize, analyze, and maintain sales-related data.
• Ability to handle confidential sales, customer, contract, pricing, and commission information with appropriate discretion.

Key Attributes: The successful candidate will be organized, dependable, proactive, and comfortable taking ownership of projects from initial assignment through completion. The position requires an individual who can balance detailed administrative responsibilities with broader sales initiatives while serving as a reliable resource to the Vice President of Sales and Sales Team

Position Requirements

Education/Experience:

• Minimum of a High School Diploma or General Education Degree (GED).
• Associate or bachelor's degree preferred.

Category
Administration

Full-Time/Part-Time
Full-Time

Location
Grassland Dairy Products

Shift
First


EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.


This position is currently accepting applications.