Clinical Research Data Coordinator

Job Description

Job Description

Job Title: Clinical Research Data Coordinator Job Description

This role focuses on entering and validating clinical research data, maintaining and improving complex databases, and developing tools and guidelines that ensure data quality and integrity for oncology clinical trials. You will exercise independent judgment and initiative to manage large volumes of electronic data, resolve complex data queries, and support multiple Phase 13 gastrointestinal oncology studies in a fast-paced academic research environment.

Responsibilities

• Enter data from source documents into electronic data capture (EDC) systems and computer databases with a high degree of accuracy and completeness.
• Verify data entries for accuracy, consistency, and completeness, and correct discrepancies in a timely manner.
• Establish and maintain complex record-keeping procedures, including cross-indexing by multiple factors and designing the necessary forms and documentation tools.
• Maintain existing databases and develop guidelines and processes to ensure ongoing data integrity across multiple clinical studies.
• Integrate data from several sources, including charts, medical records, and other clinical documentation, to create complete and accurate study records.
• Identify and select usable data from subtle and complex data patterns, applying practical clinical and research understanding to determine relevance and correctness.
• Utilize computer applications and EDC platforms to manipulate, manage, and report complex clinical research data.
• Develop new tools, templates, and workflows to assist with data collection, tracking, and analysis for oncology clinical trials.
• Work closely with data providers, such as study coordinators and clinical staff, to discuss and clarify data ambiguities, inconsistencies, and missing information.
• Perform audits of your own work and, when required, the work of others to ensure conformance with established procedures, protocols, and data quality standards.
• Select and apply appropriate formulas, computer programs, or applications depending on the content and complexity of the data being managed.
• Oversee and support multiple Phase 13 gastrointestinal oncology studies from a data coordination perspective, ensuring that study timelines and data deliverables are met.
• Conduct chart reviews to extract relevant clinical information and ensure accurate transcription into the EDC system.
• Pre-screen patients by reviewing charts and data to determine eligibility or suitability for specific oncology trials, in accordance with study criteria.
• Resolve complex data queries within oncology studies, including clinical and protocol-related questions, by collaborating with study teams and referencing source documentation.
• Meet or exceed expectations for query resolution timelines, such as resolving approximately 2030 queries per eight-hour day depending on complexity.
• Provide administrative support related to data management and study documentation as needed, contributing to overall study organization and compliance.

Essential Skills

• Demonstrated experience with clinical research data entry and management, particularly within oncology clinical trials.
• Experience working with treatment oncology trials, with a strong understanding of oncology-specific data and terminology.
• Heavy electronic data capture (EDC) experience, specifically with Medidata, including data entry, query management, and reporting.
• Proven ability to oversee and support multiple Phase 13 gastrointestinal oncology studies simultaneously.
• Strong attention to detail and a high level of accuracy when handling complex clinical and research data.
• Ability to resolve complex data queries within oncology studies by interpreting clinical information and applying study protocols.
• Proficiency in chart review and extraction of relevant clinical information for research purposes.
• Experience with pre-screening patients using chart data to assess eligibility for clinical trials.
• Ability to utilize computer applications and databases to manipulate, analyze, and report complex data sets.
• Capability to establish and follow structured record-keeping procedures and guidelines to ensure data integrity.
• Skill in auditing data for completeness and compliance with established procedures and protocols.

Additional Skills & Qualifications

• Experience working within academic or research-focused institutions, particularly in oncology or clinical trials.
• Familiarity with developing tools, templates, or guidelines to improve data collection and analysis processes.
• Comfort working with multiple data sources and integrating information from charts, databases, and other clinical systems.
• Strong communication skills to collaborate effectively with data providers, clinical staff, and study teams to clarify data issues.
• Ability to exercise independent judgment and initiative in managing workload, prioritizing tasks, and meeting query resolution timelines.
• General administrative support experience related to research documentation, filing, and study organization.

Work Environment

This position operates in a structured clinical research and academic setting focused on oncology trials. You will work extensively with electronic data capture systems, particularly Medidata, and other computer applications to manage and report complex clinical data. The role involves full-time, on-site work five days per week, supporting multiple Phase 13 gastrointestinal oncology studies. The environment is fast-paced and timeline-driven, with clear expectations around query resolution volumes and turnaround times. You will collaborate closely with clinical and research staff, perform chart reviews, and manage data in accordance with established procedures and guidelines, contributing to high-quality oncology research in a leading academic setting.

Job Type & Location

This is a Contract position based out of Palo Alto, CA.

Pay and Benefits

The pay range for this position is $33.00 - $37.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palo Alto,CA.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.