Executive Assistant

Job Description

Job Description

About Us:

We are a growing network of dog training facilities dedicated to helping dogs and their owners succeed through positive, effective training programs. With multiple locations, our team is committed to delivering high-quality service, operational excellence, and a positive experience for both clients and their pets.

Position Overview:

We are seeking a highly organized and tech-savvy Executive Assistant to support leadership across multiple dog training locations. This role requires strong computer and advanced spreadsheet skills, as well as the ability to coordinate operations across facilities, manage data, and streamline communication.

The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, animal-focused environment.

Key Responsibilities:

• Manage executive calendars, meetings, and communications across multiple locations.
• Coordinate schedules for training programs, staff, and facility operations.
• Develop, maintain, and analyze spreadsheets for reporting (enrollment, revenue, staffing, performance metrics).
• Track key business data and create dashboards to support decision-making.
• Assist with multi-location operations, ensuring consistency in processes and reporting.
• Handle confidential information with professionalism and discretion.
• Coordinate travel between locations, events, and training sessions as needed.
• Support marketing, client communications, and internal reporting.
• Maintain organized digital filing systems and operational documentation.
• Assist with special projects and business growth initiatives.

Required Qualifications:

• 3+ years of experience as an Executive Assistant or in a similar administrative/operations role.
• Advanced proficiency in Microsoft Excel and/or Google Sheets (formulas, pivot tables, reporting).
• Strong computer skills and experience with cloud-based systems.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism and ability to handle confidential information.

Preferred Qualifications:

• Experience working in multi-location or franchise businesses.
• Background in pet services, animal care, or dog training industry.
• Familiarity with scheduling software, CRM systems, or booking platforms.
• Associate’s or Bachelor’s degree in Business Administration or related field.

Work Environment:

• Combination of office and facility-based work.
• Regular interaction with dogs and pet owners (must be comfortable around animals).
• May require occasional travel between locations and flexible hours, including some evenings or weekends.

Key Competencies:

• Attention to detail and data accuracy.
• Problem-solving and critical thinking.
• Adaptability in a dynamic, multi-location environment.
• Proactive, self-starter mindset.
• Strong interpersonal and team coordination skills.

Benefits:

• Paid time off and holidays.
• Employee discounts on training services.
• Opportunities for growth within a growing company.

How to Apply:

Please submit your resume and a brief cover letter outlining your experience and interest in the role to [email address or application link].

We are an equal opportunity employer and welcome applicants who share our passion for dogs and delivering exceptional service.