SubContract Admin

Position Description
• Performs pre- and post-award contract administration and management for a variety of contract types including, but not limited to: Cost Reimbursement, Fixed Price, and Time and Material, with commercial companies, educational institutions, consultants, and other varied business organizations.
• Analyzes internal requests for procurement actions from a business, financial, contractual, and risk perspective.
• Prepares requests for proposals. Reviews proposals received for completeness and accuracy. Performs in-depth cost (or price) analysis and prepares cost (or price) analysis reports and source selection justifications for subcontracts, consultant agreements, and purchase orders.
• Reviews requirements to ensure that special provisions and/or terms and conditions are flowed down and agreements are in compliance with appropriate laws, regulations, and corporate quality assurance standards.
• Negotiates terms, conditions, and costs (or price) for subcontracts, consulting agreements, and purchase orders.
• Assumes a lead role in resolving disputes and contractual performance issues and coordinates communication amongst subcontractors and technical team members.
• Coordinates contractual management reviews and ensures that all actions taken are consistent with all IBM Global policies and procedures as well as Federal Prime Contract Requirements and Federal Government Contractual Regulations.
• Develops and maintains good business and contractual relationships with both internal and external customers and subcontractors.
• Provides daily updates to an Acquisitions Tracker to ensure staff is aware of latest procurement status.
• Performs assigned closeout activities working with internal stakeholders and management.
• Maintains appropriate records and ensure procurement folders are in an audit-ready state.
• Participates in Internal Audits.
• Performs other assigned duties.


Required Skills
• Bachelor's Degree (or equivalent work experience) in a business-related field.
• A minimum of 5 years of federal contracting experience (or experience in a related business profession, such as, but not limited to, finance, accounting, or human resources) with at least 2 years of this experience including the management, administration, and negotiation of Federal Government support subcontracts, consultant agreements, and purchase order agreements.
• Comprehensive knowledge of the Contractor Purchasing Systems Review (CPSR) requirements to ensure compliance.
• Working knowledge of FAR, DFARS, and other Federal Government Contracting Regulations, and/or a familiarity with each and the ability to research and utilize these Federal Government acquisition regulations.
• Must have strong organizational skills, attention to detail, and a high degree of accuracy.
• Ability to adapt to a fast-paced environment and be able to prioritize and work on multiple tasks while adhering to policies and procedures.
• Excellent communication skills both orally and in writing with an emphasis toward openness and a commitment to quality.
• Strong interpersonal skills with an emphasis on cooperation and teamwork.
• Ability to work independently and proactively with little guidance and/or supervision.
• Ability to work as a supporting and contributing member of a multi-disciplinary team.
• Ability to proficiently and efficiently use Microsoft Office Suite.
• Ability to use and learn the SAP Ariba system.
• Ability to analyze work-flow and identify areas where processes may be streamlined and/or improved to increase productivity.