Project Accountant

Project Accountant Construction and Building

Burlington, Massachusetts Direct Hire Oct 29, 2024

Position Title: Project Accountant Coordinator

Project Administrator that will work with the Divisional Project Management and Design Teams to ensure that all projects adhere to corporate standards and that proper documentation and processes are followed for all projects. The Design Project Administrator will also work closely with the Finance Department to set up vendor and project/client accounts to initiate vendor payments, monitor professional registrations, as well as collections for project payments.

Essential Functions & Key Responsibilities:

• Complete all documents and procedures necessary to administer new projects, contract to close.
• Use Net Suite system to establish project set up including billing schedule to Managing Partners, generation of customer billings, job cost entry, and cost to complete.
• Monitor projected client payments and project consultant invoicing.
• Monitor change orders and payment by project management teams.
• Reconcile month-end billing and provide financial reports as requested.
• Assist in obtaining weekly payroll information by project as needed.
• Perform basic accounting and job costing tasks as needed.
• Enter vendor invoicing in Concur to support the cost on all jobs.
• Manage proposal signatures between TAA and consultants using DocuSign.
• Maintaining up-to-date records for all consultant's liability insurance to insure it meets corporate requirements
• Attending Bi-weekly Accounts Receivable Meetings with Finance
• Processing Change Orders from clients and issue Vendor's Purchase Orders
• Liaising with staff and clients
• Reviewing monthly invoices and send out (GC Pay when applicable).
• Month-end processing, including coordination and processing of time as it relates to projects and costs.
• Completing month end reconciliation
• Coordinate and plan company lunches and lunch-and-learns, general office management (supplies, expense reports, etc.), etc.

Qualifications, Skills & Abilities:

• Minimum of 3 to 5 years of experience performing project administration for a design company or similar.
• Thorough knowledge of billing and invoicing using purchase orders and subcontracts.
• Experience with computerized systems used in project administration: Net Suite, Concur, Ceridian/Dayforce use is preferred.
• Experience with computerized design programs: Microsoft Programs (Word, Excel, Teams, etc.), etc. and AutoDesk Construction Cloud (ACC) experience is a plus.