Office Manager/Bookkeeper

Office Manager

We are seeking an experienced Office Manager / Bookkeeper to handle the day-to-day administrative and bookkeeping needs of a small manufacturing company. The ideal candidate will have strong QuickBooks Desktop experience, a solid understanding of general business and bookkeeping practices, and the ability to work independently while keeping office operations organized and running smoothly.

Responsibilities

• Oversee daily office functions and handle the administrative needs necessary to keep operations running smoothly
  
• Process employee payroll accurately and on schedule using QuickBooks Desktop
  
• Manage accounts payable and accounts receivable, including entering and paying bills, recording payments, and maintaining accurate financial records
  
• Prepare customer invoices, packing slips, and other documentation needed for orders and shipments
  
• Set up and record new customer orders and maintain accurate order information throughout the process
  
• Process completed orders for shipment and ensure necessary paperwork is prepared and organized
  
• Maintain inventory information and assist with related recordkeeping
  
• Prepare and maintain records needed for tax reporting and other routine bookkeeping functions
  
• Answer incoming phone calls and communicate professionally with customers, vendors, and coworkers
  
• Assist management with preparing customer quotes by researching previous jobs, reviewing historical files, and locating relevant pricing, timing, and job information
  
• Maintain organized electronic and physical files so business and customer information can be easily accessed
  
• Provide general administrative support and handle additional office responsibilities needed for day-to-day operations
  

Qualifications and Skills

• Previous bookkeeping, office management, or similar administrative/accounting experience required
  
• Strong QuickBooks Desktop experience required
  
• Hands-on experience processing payroll and managing accounts payable and accounts receivable
  
• Experience with invoicing, billing, and maintaining accurate financial records
  
• Proficiency with Microsoft Office and general computer systems
  
• Strong organizational skills with the ability to manage multiple responsibilities independently
  
• Good overall understanding of basic business and office practices
  
• Strong attention to detail and accuracy when working with financial and order information
  
• Professional written and verbal communication skills
  
• Ability to research previous records and locate information needed to support management
  
• Manufacturing or similar industry experience is helpful but not required
  

Benefits/Compensation

• Full Time or Part Time
  
• First shift (8am - 4pm)
  
  
• $19+/hr based on experience
  
• Temporary position with the potential for long-term employment
  
• Weekly pay while employed through Career Concepts
  
• Benefits available while employed through Career Concepts
  

Location

• Meadville, PA 16335
  

About Career Concepts Staffing Services, Inc.

Career Concepts is the leading locally owned staffing company in Western Pennsylvania and New York, dedicated to connecting top-tier talent with exceptional opportunities. With a commitment to excellence, innovation, and ongoing growth, we pride ourselves on delivering unparalleled services to our clients and candidates.