Transport Coordinator

Job Description

Job Description

Description:

Company Overview

Who is Costa Farms? We’re one of the world’s largest horticultural growers—but without an ego to match our acreage. Our headquarters are in Miami, Florida, where we were founded in 1961. Costa Farms started on just 30 acres, and over the last 60 years, we’ve grown to more than 5,000 acres around the world. We have farms in North and South Carolina, Central and South Florida, and the Dominican Republic, plus an office in China. Costa Farms now employs nearly 6,000 people: engineers, marketers, accountants/analysts, human resources professionals, and of course, growers and plant scientists!

Here at Costa Farms, we live by the values of H3: being Humble, staying Hungry, and always Hustling. The team rallies to the mission of being a lean, green, growing machine dedicated to enriching the world by bringing plants into everyone’s life.

True to that mission, we grow more than 1,500 plant varieties. Driven by the spirit of innovation, the team is always testing new plants and developing new solutions to make it easier for retailers and plant parents to enjoy plants. We’re also continuously testing different ways of growing our plants to increase quality and improve their ecological footprint as one aspect of our many sustainability efforts.

We cultivate plants, as well as a winning culture. Join the team, and you’ll find opportunities to learn and grow. You’ll collaborate with other driven, determined people who together keep Costa Farms an industry leader. You’ll support and be supported by a team that cares about each other, our customers, our consumers, and our community.

You’ll also find right away that Costa Farms is committed to providing a diverse environment. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.

DESCRIPTION

The Transportation Coordinator is a vital member of the logistics team, responsible for managing and coordinating truckload assignments for Costa Farms products. This role ensures efficient routing and scheduling, accurate carrier payments, and clear communication across internal departments, local drivers, and external carriers. The coordinator plays a key role in maintaining daily transportation operations, meeting shipping deadlines, and supporting overall supply chain efficiency.

RESPONSIBILITIES

• Perform daily routing and scheduling of outbound shipments.
• Strategically route customer orders using optimization software to maximize efficiency.
• Collaborate with the internal departments to maintain optimal fill rates and meet customer expectations.
• Coordinate shipping volumes with the logistics team, considering location capacity and delivery windows.
• Assign carriers and trailers to outbound loads based on availability and performance.
• Maintain and update carrier rate information to ensure accurate and timely payments.
• Manage cancellations and reassign trucks as needed to avoid service disruptions.
• Input and update pay rates in the Transportation Management System (TMS) for carrier invoicing.
• Serve as a liaison between carriers and internal departments to resolve issues and streamline operations.
• Ensure all PM equipment is compliant with DOT inspections and ready for road use.
• Flexibility to work overtime during peak seasons as required.

Additional Responsibilities

• Availability for flexible schedule changes based on business needs (including but not limited to seasonal demand and additional hours outside of the regular work schedule, such as weekends, nights, and holidays).
• Collaborate with cross-functional teams to gather information or help as required.
• Perform additional duties as required.

QUALIFICATIONS

• High School Diploma or GED required.
• 1–3 years of experience in a transportation or logistics environment.
• Understanding of DOT regulations and compliance standards is a plus
• Strong verbal and written communication skills.
• High energy, strong work ethic, and a positive, team-oriented attitude.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Excellent communication and interpersonal skills in Spanish and English.
• Experience with Power BI, is a plus
• Superior organizational, self-motivation and problem-solving skills
• Ability to effectively operate both independently and as part of a team
• Flexibility to adapt to changing priorities and work schedules as needed.

Physical Demands

• Sedentary Work : Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body Primarily involves sitting, with occasional requirements to stand, walk, or lift objects to a certain weight.

Work Environment:

The role involves utilizing standard office equipment, such as computers, monitors, keyboards, mice, telephones, and other essential digital tools required for daily tasks.

• Indoor Office Environment: The role is primarily office-based, which may include open spaces with background noise from conversations, office equipment, and phone calls. Occasionally, tasks may require working outdoors in various weather conditions.

SKILLS

• Familiarity with Transportation Management Systems (TMS)
• Ability to manage multiple shipments and prioritize tasks effectively
• Problem-solving abilities for handling cancellations, reassignments, and delivery issues
• Ability to work cross-functionally with internal departments, drivers, and external carriers
• Demonstrated ability to work well in a team-oriented environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Effective time management skills to complete tasks within deadlines and maintain productivity.
• Ability to work independently as well as collaboratively within a team environment.
• Ability to troubleshoot and resolve issues efficiently.

COMPETENCIES

• Adaptability
• Collaboration
• Problem Solving
• Time Management

All applicants must be work-authorized.

Costa Farms will not sponsor any visa for this position.

After applying, follow us on LinkedIn to stay up to date on what’s happening around Costa Farms and to start becoming part of our family. Come Grow with Us™!

Costa Farms offers competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Health Savings Account, Flexible Spending Account, and Dependent Care
• Telemedicine/ Mental Health Services
• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Supplemental Insurance (Aflac)
• Growth Opportunities
• Challenging and exciting work environment
• Costa Farms Scholarship
• Employee discounts on plants

Costa Farms headquarters also has:

• On-site gym with showers
• Subsidized on-site cafeteria, a quiet room, and indoor games
• Love Where You Work activities throughout the year