Accounting Associate (AP)

Job Description

Job Description

Arkansas Talent Group is partnering with a rapidly growing, multi-entity organization to identify a detail-oriented and dependable Accounting Associate . This is an excellent opportunity for an accounting or bookkeeping professional who enjoys a fast-paced, high-volume environment and wants to build a long-term career supporting a sophisticated accounting team.

The Accounting Associate will provide critical day-to-day support to Staff Accountants, Senior Accountants, and Accounting Leadership. The primary focus of this position is accounts payable, with additional responsibility for accounts receivable, payroll support, bookkeeping activities, and other accounting operations across multiple entities.

This role is ideal for someone who is organized, accurate, responsive, and comfortable working through a high volume of invoices, vendor requests, account activity, and administrative accounting tasks. Full-charge bookkeeping and journal-entry experience are not required; however, candidates who have been exposed to general ledger accounting, journal entries, reconciliations, or month-end processes will be viewed favorably.

Job Duties:

• Provide day-to-day accounting support to Staff Accountants, Senior Accountants, and Accounting Leadership across a growing, multi-entity organization.
• Process a high volume of accounts payable invoices accurately and timely, including reviewing invoices, confirming approvals, coding expenses, entering invoices, and maintaining complete supporting documentation.
• Assist with vendor setup and maintenance, including collecting W-9s, updating vendor records, addressing vendor inquiries, and resolving invoice or payment discrepancies.
• Support weekly and recurring payment processes, including preparing invoices for payment, reviewing payment support, tracking payment status, and responding to vendor questions.
• Assist with accounts receivable activities, including preparing invoices, applying customer payments, maintaining customer records, following up on outstanding balances, and researching discrepancies.
• Help maintain organized accounts payable and accounts receivable records across multiple entities, bank accounts, operating companies, and systems.
• Support payroll-related processes by gathering payroll information, reviewing documentation, assisting with payroll reporting, and helping maintain employee or payroll records as needed.
• Assist with bookkeeping activities, including transaction coding, account research, document management, expense tracking, and other recurring financial-administration responsibilities.
• Research and resolve invoice, payment, vendor, customer, and account-related issues in a timely and professional manner.
• Assist with bank-account activity review, payment tracking, cash-management support, and related accounting documentation as needed.
• Prepare reports, schedules, spreadsheets, and supporting documentation for the accounting team.
• Assist with month-end and year-end accounting activities by gathering documentation, organizing files, responding to requests, and supporting reconciliation and reporting processes.
• Help support newly acquired entities and ongoing company growth by maintaining accurate records, assisting with system and process transitions, and adapting quickly to changing accounting needs.
• Maintain confidential financial information with professionalism, discretion, and accuracy.
• Perform additional accounting, bookkeeping, accounts payable, accounts receivable, and administrative support duties as assigned.

Qualifications

• Prior experience in accounts payable, bookkeeping, accounts receivable, payroll support, or a related accounting-support role required.
• Experience working in a high-volume, fast-paced, multi-entity accounting environment strongly preferred.
• Strong accounts payable experience is required, including invoice processing, expense coding, vendor communication, payment support, and troubleshooting discrepancies at a high volume.
• Exposure to accounts receivable, invoicing, customer payments, collections support, or cash-application processes is preferred.
• Experience assisting with payroll or payroll-related administrative processes is a plus.
• Experience with QuickBooks is preferred.
• Experience with Yardi is a plus.
• Journal-entry experience is helpful, but not required.
• Full-charge bookkeeping experience is not required.
• Basic to intermediate Microsoft Excel skills are required, including the ability to enter and organize data, sort and filter reports, use basic formulas, and work accurately within spreadsheets.
• Strong attention to detail and a demonstrated ability to process financial information accurately.
• Excellent organizational and time-management skills, with the ability to manage recurring deadlines and a high volume of work.
• Strong written and verbal communication skills, particularly when working with internal teams, vendors, and customers.
• A service-oriented, team-focused approach and willingness to support accounting leadership as business priorities change.
• Ability to handle confidential financial and employee information with sound judgment and discretion.

Competitive Compensation: Strong market-based salary in the $50-60k range (hourly position), depending on experience, along with annual growth potential, potential bonus opportunity, 401(k) match, PTO, and additional perks. For more information, please apply directly or send a copy of your resume for review to Stephanie Shine via LinkedIn or any of your ATG recruiters.

Arkansas Talent Group is an Executive Permanent Placement Recruitment Firm. All considerations will be kept confidential.