Finance Associate

Finance Associate

JOB SUMMARY:

The Finance Associate manages full-cycle financial operations across multiple offices and company entities, including accounts payable, accounts receivable, payroll coordination, commission processing, corporate allocations, and escrow management. This role ensures accurate and timely financial transactions, compliance with required documentation, and effective communication with agents, vendors, employees, and leadership. By overseeing commissions, deposits, credit cards, vendor accounts, and corporate fee allocations, this position plays a critical role in maintaining efficient financial workflows and supporting the company's overall fiscal health.

ESSENTIAL FUNCTIONS:

Accounts Payable & Vendor Management

• Manage vendor accounts across multiple company entities
• Verify vendor documentation and legal compliance requirements
• Process payments accurately and on schedule
• Maintain records for E&O billing and follow up on outstanding balances
• Prepare weekly payables reports for leadership review

Accounts Receivable & Escrow Management

• Process incoming payments and deposits, including escrow/earnest money
• Track receivables and follow up to ensure timely collection
• Disburse EMD funds to title companies for closings
• Research and resolve escrow or payment discrepancies

Commission Processing & Agent Support

• Process and verify agent commissions across all offices
• Pay referral corporate company dollar allocations and organize agent rewards
• Generate reports for marketing and leadership review
• Maintain detailed records for audits and compliance

Payroll & Employee Financial Coordination

• Assist with payroll setup for new employees
• Manage payroll tasks and maintain accuracy for each cycle
• Generate payroll reports and maintain employee reimbursement records

Accounting, Reporting & Compliance

• Enter AP/AR and commission transactions into the general ledger
• Complete intercompany allocations and corporate fee postings (NAF, FSA, depreciation, postage, etc.)
• Conduct reconciliations, stale check reviews, and fraud prevention measures
• Produce ad hoc financial reports and maintain organized documentation for audit readiness

Credit Card & Expense Oversight

• Monitor company credit card activity and coding to correct accounts
• Communicate with cardholders to collect receipts or clarify charges

QUALIFICATIONS:

• Experience in accounting, finance, or a related role is required (real estate or multi-entity experience preferred)
• Previous experience in accounts payable/receivable is required.
• Strong attention to detail with the ability to manage high-volume financial transactions accurately across multiple accounts
• Highly organized with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills when working with agents, vendors, employees, and leadership
• Comfortable using financial systems, spreadsheets, and accounting software
• Ability to review financial data for accuracy, including commissions, escrow transactions, and vendor payments
• Familiarity with payroll support, reconciliations, and general ledger processes is preferred

Please Note: This is a full-time, in-office position based in our New Hope office.

Remote work is not available for this role.