Administrative Professional

We are looking for a dependable, organized, and personable Administrative Assistant to join our East Memphis office. You are the first person clients, callers, and visitors encounter, and you take that seriously. You thrive in a fast-paced environment, handle competing priorities without dropping the ball, and bring a professional and welcoming presence to everything you do. Law firm experience is a plus, but we are open to strong candidates from other professional office settings who are eager to grow with us. Send us your resume today to become part of the team! Responsibilities: • Managing the front desk, including welcoming visitors and answering and directing all incoming calls • Opening and closing the office each day • Assisting with client intake as needed, including gathering information from prospective clients and routing inquiries to the appropriate team members • Scanning, organizing, and routing incoming mail, faxes, and documents to the appropriate personnel • Saving and organizing legal documents in the firm's case management system (Filevine) according to firm protocols • Tracking incoming checks and coordinating with paralegals on outgoing disbursements • Coordinating logistics for firm events, including focus groups and catering • Ordering and maintaining office, kitchen, and supply inventory • Assisting with firm social media content and other marketing support as directed • Supporting attorneys and paralegals with administrative tasks as needed Qualifications: • Prior experience in a professional office environment required; law firm experience preferred • Strong phone presence and front desk communication skills • Highly organized with sharp attention to detail • Proficiency in Microsoft Office; willingness to learn case management software (Filevine) • Professional presentation and genuine warmth with clients and visitors • Ability to handle sensitive and confidential information with discretion • Reliable and punctual; this role is responsible for opening the office Compensation: $40,000 - $45,000 annually DOE Bonus & raise potential

• Managing the front desk, including welcoming visitors and answering and directing all incoming calls • Opening and closing the office each day • Assisting with client intake as needed, including gathering information from prospective clients and routing inquiries to the appropriate team members • Scanning, organizing, and routing incoming mail, faxes, and documents to the appropriate personnel • Saving and organizing legal documents in the firm's case management system (Filevine) according to firm protocols • Tracking incoming checks and coordinating with paralegals on outgoing disbursements • Coordinating logistics for firm events, including focus groups and catering • Ordering and maintaining office, kitchen, and supply inventory • Assisting with firm social media content and other marketing support as directed • Supporting attorneys and paralegals with administrative tasks as needed

Compensation:
$40,000-$45,000 per year