Travel Scheduler & Workflow Planner

About the job Travel Scheduler & Workflow Planner


We're looking for an organized and proactive Travel Scheduler & Workflow Planner to support daily operations by coordinating travel timelines, managing itinerary schedules, and ensuring workflows run efficiently from planning through completion. This fully remote opportunity is ideal for someone who thrives on structure, clear communication, and keeping multiple moving parts aligned.

In this role, you'll use established systems, tools, and training to support travel-related requests and internal workflows while working independently and maintaining high standards of accuracy and professionalism.

What You'll Do:

Coordinate travel schedules, timelines, and key planning milestones
Oversee workflow progress to ensure travel-related tasks are completed accurately and on time
Communicate with clients and team members to gather and confirm itinerary details
Track updates, monitor outstanding items, and follow up as needed
Maintain organized digital records, itineraries, and documentation
Review travel plans to ensure accuracy and completeness
Identify ways to improve efficiency and maintain smooth planning processes

What We're Looking For:

Strong organizational and communication skills
Ability to manage multiple schedules and prioritize effectively
Experience in scheduling, administrative coordination, workflow management, or customer support (preferred, not required)
Comfortable working independently in a remote setting
Detail-focused, dependable, and tech-savvy
Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

Fully remote flexibility
Structured onboarding and ongoing support
Clear processes and systems designed for success
Opportunity to build experience in scheduling and workflow coordination
Long-term growth opportunities within a collaborative team