Human Resources Administrator

Salary Range: $50,000.00 - $300,000.00 IMPORTANT COMPENSATION INFORMATION: The pay range displayed above reflects a platform-generated compensation band and does not represent the actual salary range for this position. The expected base salary range for this role is $80,000–$120,000 annually, depending on experience, skills, and other relevant factors. DISTINGUISHING CHARACTERISTICS OF WORK Under the direct supervision of the Chief Human Resources Officer, performs professional level personnel work including in the areas of employee relations, employee benefits, trainings, and workers’ compensation. This position helps foster a sense of community within the workplace and promotes positive relationships and interactions among the City and the employees through the Department of Human Resources. ESSENTIAL EXAMPLES OF DUTIES The following illustrates examples of some of the essential duties and responsibilities of the Human Resources Administrator. There may be other essential functions, not listed below, in order to accomplish the tasks as presented by the Chief Human Resources Officer. Assists the Chief Human Resources Officer with the budget preparation for the Human Resources Department and assists in monitoring and maintaining expenses within budgetary constraints. Prepares files for pre-disciplinary meetings and post-disciplinary meeting letters. Responds to public records requests and provides the City Clerk’s Office with the available records responsive to the request. Assists with surveys regarding pay, collective bargaining and other surveys as requested. Serve as the liaison between the Risk Management and all other City Departments in regards to worker’s compensation. Prepare files and memorandums regarding pay for worker’s compensation line-of-duty accidents/injuries. Processes invoices/manages purchase orders; creates purchasing requisitions. Responsible for monthly employee engagement emails such as birthday calendar emails and employee of the month nominations and selection. Coordinates the years of service ceremonies to recognize employees with 25 and 30 years of service and delivering certificates to employees with 5, 10, 15, and 20 years of service. Preparing and coordinating the Employee of the Year award. Coordinates and assist with the preparation and actualization of City-wide trainings. Organizes and administers employee relations events such as Take Your Child to Work Day. Work alongside non-profit organizations such as Best Buddies and American Heart Association to fundraise monies; prepare fund-raising events with the assistance of other City Departments, prepare raffles, announcements, posters, etc. Assist with any special projects assigned. Performs other related duties as required. KNOWLEDGE, SKILLS, AND ABILITIES Extensive knowledge of the function, scope, techniques and procedures of the City’s Human Resources Department. Knowledge of the City’s rules and regulations as they pertain to the work of the department. Ability to comprehend changes in rules and regulations and apply them effectively. Ability to establish and maintain complex recordkeeping systems. Ability to prepare detailed complex, technical, and confidential forms and correspondence. Ability to research files and prepare reports. Ability to communicate effectively verbally and in writing; meet deadlines, establish and maintain priorities. Ability to assign and instruct individuals engaged in the work of the department. Ability to provide direction to temporary clerical personnel as required. Establish and maintain cooperative and effective working relationships. Exercise good judgment when evaluating consequences and alternative courses of action in stressful situations. Maintain attention to detail and produce accurate work while coordinating several concurrent assignments. Ability to read, write, speak, understand, or communicate in English to perform the duties of this position. MINIMUM TRAINING AND EXPERIENCE Master’s Degree from an accredited institution in Business Administration, Public Administration, Management, Human Resources Management or another closely-related field. A minimum of two years of experience in the Human Resources field. A combination of education and experience may be considered. SHRM Certified preferred. Range - Management Created: 6/24/2026 Personnel Board Approval: _______ The City of Hialeah Human Resources Department is committed to providing employees an exceptional work environment where through hard work, dedication, and equal opportunity for learning and personal development, employees are able to grow, flourish, and make a difference in our community. The Human Resources Department ensures compliance with Federal, State, and local laws, collective bargaining agreements, and City policies, rules and regulations. The City of Hialeah is an equal opportunity employer. There will not be any discrimination or harassment of any kind on account of age, color, race, religion, sexual orientation, national origin, disability, genetic information, marital or familial status, military service or any of the protected categories. The City of Hialeah is a drug and alcohol free employer. Invitation to Join Our Team! Welcome! Thank you for your interest in joining the City of Hialeah team. We look forward to receiving your application. At the City, we believe in hiring exceptional and talented people that will help to continue the success and expansion of our community. Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process and new postings that might interest you! Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference.