Finance Supervisor

Finance Supervisor

Reporting to the Clerk of Circuit Courts, the Finance Supervisor assists in the management of the business operations within the court system, is responsible for fiscal matters and automation within the department and supervises staff. Hours: Monday-Friday 7:30 am to 4:30 pm. with possibilities of comp time This position has a comprehensive benefits package including being a part of the Wisconsin Retirement System Pension!

Key Responsibilities

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Supervises financial operations in the collection, custody, deposit, accounting, disbursement and auditing of financial transactions in the court system.
• Supervises, directs, and evaluates the activities of Account Technicians, Deputy Account Clerks and Lead Deputy Account Clerk
• Participates in hiring and disciplinary activities; conducts performance reviews.
• Supervises and participates in the maintenance of complete and accurate records; edits, verifies, reconciles and prepares financial reports.
• Serves as a liaison for CCAP systems and works with County IT
• Interprets and implements new or revised laws, policies, and procedures.
• Develops and maintains up to date procedure manuals related to financial processes and policy.
• Assists in the preparation of annual budgets for the department and circuit courts; participates in the preparation of departmental annual report and other reports as requested.
• Prepares IV D contract proposal, and submits monthly expenditures for reimbursement.
• Oversees training needs and requirements for accounting staff; cross training to ensure standardization and compliance with laws, policies and procedures as established by Department Head, Statutes, Court rules or official state/county agencies.
• Attends supervisory and other meetings as required.
• Maintains regular and predictable attendance, works overtime/extra hours as required.
• Prepares annual report allowing for receipt of court support payments.
• Daily balancing of cash drawers
• Prepares and submits month end reports
• Maintains accounting staff schedules
• Assists with final batching of payroll
• Performs other duties as assigned.

Education/Certifications/Experience Requirements

• Graduation from High school or possession of a GED equivalent.
• Associates degree in Accounting, Business Management, or a related field.
• Three to five years business or governmental experience, including supervisory experience and experience with automated systems
• Or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Required or Preferred Skills

• Ability to operate a variety of office machines including personal computer and computer terminal, calculator and photocopier.
• Ability to assign, supervise, evaluate and review the work of the accounting staff.
• Ability to make decisions regarding the selection of new employees and make recommendations regarding performance issues of employees.
• Ability to add, subtract, multiply, divide, calculate decimals and percentages and make use of the principles of descriptive statistics.
• Ability to comprehend and interpret a variety of documents including balance and accounting reports, audit logs, accounting journals and ledgers, State laws and bulletins and Federal regulations, etc.
• Ability to prepare a variety of documents including performance evaluations, budgets, accounting reports and purchase orders
• Ability to use and interpret legal and accounting terminology.
• Communicate effectively with County and State agencies, law enforcement, and court personnel, attorneys, the general public and others verbally and in writing.
• Requires the ability to visually inspect documents for accuracy.
• Ability to perform the essential functions of the position in office, including moving between work areas; sitting or standing for extended periods; handling, transporting, and filing documents, case files, supplies, and equipment; providing service by telephone, at a public service counter or window; operating standard office equipment; and following safe work practices.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Benefits

OUTAGAMIE COUNTY OFFERS A COMPREHENSIVE AND HIGHLY COMPETITIVE BENEFITS PACKAGE TO ITS EMPLOYEES. LEVELS OF BENEFITS CAN VARY BASED ON EMPLOYMENT STATUS AND EMPLOYEE GROUP. Medical Coverage Outagamie County currently offers eligible employees a Low-Deductible Health Plan and a High Deductible Health Plan with a Health Savings Account (HSA). Each of these plans are available for single or family coverage at affordable rates. Dental Coverage Eligible employees may choose either single, limited family, or family coverage. Vision Coverage Outagamie County offers single, employee plus one, employee plus children, and family voluntary vision insurance for those that are benefit eligible. Vision insurance coverage provides an opportunity for employees to save money on routine vision exams, contacts, eyeglass frames, and lenses. Life Insurance Outagamie County provides group life insurance for full-time employees. The cost of this coverage is paid for in full by the County. Voluntary Short-Term Disability Insurance Short-Term Disability pays the employee a portion of his or her income for a specified period of time, as determined by the plan. The Short-Term Disability plan provides coverage for injuries and illnesses that occur outside of work. The premium for this coverage is paid entirely by the employee and is available to active employees that meet the hours threshold requirements. Long-Term Disability Insurance All regular, non-union full-time employees are eligible for long-term disability coverage. Premiums are fully paid by the County. Wisconsin Retirement System Wisconsin Retirement Program helps provide for financial security during retirement. Monthly annuity payments at retirement are calculated using years of creditable service, average earnings (based on three highest years of earnings), formula factors, age at retirement and selected annuity option. The retirement plan consists of two parts: an employee-required portion and an employer-required portion. Outagamie County pays the employer portion, and employees are responsible for paying the employee-required portion, which is determined by the state each year. Enrollment is required for eligible employees. Eligibility is determined based on Wisconsin Retirement System plan rules. Deferred Compensation Deferred Compensation allows employees to set aside pre-tax earnings toward retirement. Employees can save up to 100% of their compensation, to a maximum of $23,500 annually, or as little as $10.00 per paycheck. The amount deferred reduces year-end state and federal income tax base. All the earnings will accrue tax-deferred until such time as the assets are withdrawn, generally at retirement, termination, or other special circumstances. There is also an after-tax 457 Roth contribution option. Flexible Spending Account Plan The Flexible Spending Account Plan saves money by allowing the employee to pay for certain medical related expenses and dependent care expenses on a pre-tax basis, reducing annual taxable income resulting in Federal, State, Social Security, and Medicare tax savings. Employee Assistance Program Outagamie County has an Employee Assistance Program (EAP). The services offered as part of the County's plan are a benefit provided at no cost to its employees and their immediate family members to help deal with life's stresses. EAP consists of caring individuals who are certified counselors. They offer professional support and direction towards resolving problems or concerns. They can also help by referring the employee to another resource if assistance is needed beyond the EAP. Paid Time Off Outagamie County offers several paid time off benefits that include: vacation, personal holidays, national holidays, sick leave, bereavement leave and military leave. Employee and Family Clinic Primary Health Services, Acute Health Care and Physical Therapy are available to employees and dependents ages 12 months and up (age 13 and up for physical therapy), who are covered on a county health plan. A Health Coach is available to all employees, and to dependents covered under a county health plan age 14 and older. There is an onsite location and a shared clinic site location. Fitness Center Located at the downtown campus, a brand new fitness center with treadmills and other gym equipment is available to all employees from 5am to 10pm daily. Pet Insurance Please note that the pet insurance offers are discounts offered to Outagamie County employees and are not programs sponsored by Outagamie County. Please contact the companies directly for any questions, concerns or service issues. Values of Excellence (Recognition Program) A program designed to celebrate the big wins, the daily efforts and everything in between of our county employees, which such a great place to grow, work, and thrive together. Where anyone as a county employee can recognize someone for a job well done! Continuing Education Outagamie County encourages continuing education by offering Education Reimbursement. This reimbursement is intended to provide assistance to the employee for out-of-pocket expenses for continuing education for