Administration Assistant

Job Description

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of scheduling and administrative tasks. Duties of the Administrative Assistant include providing support to our AP, AR, scheduling, order entry, tracking materials, and working with PM team to make sure all projects run smoothly. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Previous experience in construction scheduling or construction related field preferred but not required. Ultimately, a successful Construction Admin Assistant should ensure the efficient and smooth day-to-day operation of our projects.

Responsibilities

• Answer and direct phone calls
• Schedule installation of various products
• Place orders
• Track orders
• Write and distribute emails
• Maintain a filing system

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Previous Construction Experience a plus but not required