Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a finance team in White Plains, New York. This position is responsible for supporting timely and accurate payment operations, maintaining organized financial records, and helping ensure compliance with internal accounting standards. The ideal candidate brings strong attention to detail, sound judgment when reviewing financial documents, and the ability to communicate effectively with vendors and internal stakeholders.

Responsibilities:
• Review incoming invoices for completeness, accuracy, and proper authorization before entering them into the accounting system.
• Prepare and process payments through approved methods, ensuring vendors are paid according to established terms and deadlines.
• Examine employee expense submissions to confirm adherence to company guidelines and coordinate prompt reimbursement when approved.
• Respond to vendor questions regarding invoice status, payment timing, and account details while helping resolve discrepancies efficiently.
• Maintain accurate accounts payable files and update financial records to support audit readiness and reliable reporting.
• Assist with account reconciliations and month-end activities by organizing payable data and contributing to closing reports.
• Monitor daily payable workflows, identify process gaps, and recommend practical improvements that increase accuracy and efficiency.• Associate’s degree or higher in Accounting, Finance, or a related discipline is preferred.
• At least 2 years of experience in accounts payable or a broader accounting support role.
• Hands-on experience with invoice coding, invoice entry, and payment processing activities such as check runs.
• Proficiency with accounting software and Microsoft Office applications, with strong working knowledge of Excel.
• Solid understanding of accounts payable procedures, record accuracy, and policy compliance.
• Strong analytical thinking, attention to detail, and problem-solving skills in a deadline-driven environment.
• Effective written and verbal communication skills for working with vendors and internal teams.
• Certification related to accounts payable is an advantage but not required.