Area Office Administrator I - North Texas Capernaum

Job Specific Working Conditions North Texas Capernaum is looking for an organized and self‑motivated administrator to help support three full‑time and three part‑time staff with a volunteer team of forty leaders and fifteen committee members. This is a large area with thriving ministry spanning across Dallas County. Area Office Administrator I Summary: This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner. Essential Duties: Written and verbal communication Answer correspondence, do filing and prepare mailings Answer phones Respond to voicemail, e‑mail and phone calls in a timely and professional manner Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff Create club/event postcards, flyers, and/or maps Send prayer e‑mails and monthly updates Send personal support mailings Create and maintain area M‑Site Send thank‑you letters to donors Interact with area office assistant, area directors, area committee, volunteer team leaders and area leaders Administer and track donations Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up‑to‑date Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports Accounting: pay bills, submit bank account records/purchase‑card expenses and donations and make copies, evaluate financial monthly status and update FDT each month Maintain contact databases: update area donor database, enter club‑card data into kid database, update parent database, maintain newsletter recipient list, create and maintain banquet invitation list, update contact in Palm/Outlook, update e‑mail distribution lists (club kids, campaigners, committee, leaders and prayer partners) Human Resources: track and report vacation, sick and personal days for eligible area staff; submit timesheets for hourly staff; complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval Event Administration: coordinate area meetings (staff, leadership, committee); manage camp activities (track participation, payments, health forms, fundraiser earnings, send letters to parents, handle fundraiser marketing, construct and distribute camp brochures, communicate with camp regarding contracts, deposits, forms, call‑ins); manage banquet/golf marathon/auction (create invitations, sponsor packets, table host packets, banquet program, donor cards; track guest list, table sponsors, RSVP list and donations; coordinate with table hosts; mail invitations; send thank‑you notes; track table sponsors) Training: provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders on processes and applications related to field administration Working Conditions: Office Environment Education: High school education or its equivalent Associate’s degree preferred Ongoing education encouraged Experience Required: Previous administrative assistant experience preferred Ability to type 55–60 words per minute with few errors Proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) Strong organizational skills with attention to detail and ability to handle concurrent tasks and constant interruptions Good grammar skills and strong written and verbal communication skills Ability to maintain confidentiality Basic accounting skills Detail oriented multi‑tasking ability Proven relational skills with both kids and adults Initiative with developing processes/systems around events – data organization and maintenance Great customer service skills Must sign a Statement of Faith required by the organization. #J-18808-Ljbffr