Administration Assistant
Insight Global
Job Description
Job Description
Administrative Assistant
Location: Richmond, VA
Job Type: Full-Time Contract-to-Hire
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations within a fast-paced public sector environment. This individual will serve as a key point of contact for internal staff and external stakeholders, ensuring efficient administrative support, accurate record management, and excellent customer service.
Responsibilities
- Provide administrative support to department leadership and staff
- Answer and route incoming phone calls, emails, and visitor inquiries
- Maintain electronic and paper filing systems, ensuring accuracy and confidentiality
- Prepare correspondence, reports, spreadsheets, and other business documents
- Schedule meetings, coordinate calendars, and assist with event planning
- Perform data entry and maintain departmental databases and records
- Process incoming and outgoing mail and manage office supply inventory
- Assist with document preparation, scanning, copying, and records retention
- Support special projects and departmental initiatives as assigned
- Ensure compliance with organizational policies and procedures when handling sensitive information
Required Qualifications
- 1+ years of administrative, office support, or clerical experience
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Accurate data entry and record-keeping experience
- Ability to handle confidential information with discretion
- Strong customer service skills and professional demeanor
Preferred Qualifications
- Experience working in a government, municipal, nonprofit, or public service environment
- Associate degree or equivalent work experience
- Experience with document management or records retention processes
- Familiarity with SharePoint or other database systems
Key Skills
- Administrative Support
- Calendar Management
- Data Entry
- Records Management
- Customer Service
- Document Preparation
- Microsoft Office Suite
- Written & Verbal Communication
- Organization & Time Management
Vacancy posted 3 days ago
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