Payroll Administrator

Overview

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.


MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

The Payroll Administrator is responsible for processing payroll for their assigned company codes. This includes, but is not limited to keying pay adjustments, auditing timesheets, and other administrative duties. This position must be organized, dependable, detail-oriented, and comfortable working in a fastpaced construction environment. Accuracy is especially important, as this position directly supports employee payroll and requires consistent follow-up with field supervision and project management.


Responsibilities

• Reviewing and entering daily employee time in Capture.
• Verifying time entries against physical timesheets and ensuring the correct project and phase codes are used.
• Identifying missing hours, incomplete time entries, and unusual entries such as employees reporting fewer than four hours or more than twelve hours in a day.
• Following up with foremen, superintendents, and employees to resolve payroll discrepancies before the weekly payroll deadline.
• Preparing and distributing the daily payroll validation report to the appropriate project management and payroll contacts.
• Supporting PTO, sick time, per diem, missing paycheck, and other employee payroll inquiries.
• Assisting with employee onboarding documents, personnel change forms, and general administrative support as needed.
• Maintaining accurate payroll records and ensuring all required documentation is properly filed.
• Able to take ownership of the process, communicate issues promptly and complete the daily validations without requiring continuous supervision.
• Perform additional tasks as assigned.

Qualifications

Minimum

• High school diploma, or equivalent.
• 2+ years of Payroll experience.
• Working knowledge of Excel, Outlook and general payroll timekeeping systems.
• Strong attention to detail.
• Strong computer and typing skills.

Preferred

• Associate degree, including credit hours in human resources, business, or a related field of study.
• Experience with Capture, Quickbase, Vista or construction payroll.

Physical Demands and Work Environment


This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.


Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.


Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).


Equal Employment Opportunity:


The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.