Human Resources Coordinator

Job Description

Job Description

Company Description

At Conectiv Supply Chain Solutions (SCS), we specialize in delivering seamless, end-to-end supply chain solutions that propel your business forward. With a strong presence in Guadalajara, Nashville, Memphis, Poland, Australia, Mexicali and Rugby, our global capabilities allow us to execute third-party logistics (3PL) solutions with precision and efficiency. We leverage decades of proven expertise to tailor and scale solutions that meet the unique needs of your business, ensuring streamlined operations and exceptional customer satisfaction. Our journey began in the optical disc manufacturing industry, where we honed our skills in precision manufacturing, packaging, and distribution. As the market evolved, so did we. Today, Conectiv is at the forefront of logistics innovation, offering cutting-edge warehousing and transportation solutions that integrate advanced automation and flexible operations. Our team of skilled experts is dedicated to redefining industry standards and pushing the boundaries of what’s possible in supply chain management. From warehousing and fulfillment to complex project management and returns handling, we can provide comprehensive solutions that drive growth and efficiency for your business.

In addition, SCS has successfully optimized its injection molding business and supply chain services by implementing a clear diversification strategy including establishing Vinyl production manufacturing, packaging and distribution in North America as well as expanding and delivering high-impact commercial print solutions.

Mission: Leveraging on their diverse background and expertise, the Executive Leadership Team leads Conectiv’s ambition through engaging all Conectiv Teams across business units and geographies through a journey of innovation, operational excellence, and inclusion.  We are dedicated to seamlessly link our clients with their customers and end consumers through a versatile range of manufacturing, distribution, and logistics solutions. 

At Conectiv, we believe our growth and innovation will be enhanced with diversity. Therefore, as we expand our realm of possibilities, we are committed to an equitable and inclusive culture that reflects the dynamic world around us.  We are continuing to build and maintain working environments where each employee is comfortable being their authentic self and feels respected for who they are.  We know great things happen when teams from different backgrounds, geographies, cultures, and human experiences collaborate as such, we’ve engaged employees globally across various departments and positions in organizational committees aimed at propelling the company forward. Three examples of this are our Women’s Leadership Network, Business Ethics Panel, and Communication and Recognition Strategy committees.  Check us out at -scs.com/.

Position Summary

Our Human Resources Coordinator role serves as a key partner to the assigned location(s), working in a fast-paced environment to achieve & exceed objectives through supporting employee life cycle events and HR Compliance. The person in this role has the ability to take ambiguous situations and provide clarity to complete the needed task working with functional subject matter experts, HR team members, and some business leaders in the areas of onboarding, offboarding, recruitment, administration of human resources programs and employment policies, personnel record-keeping and compliance with federal/state laws and regulations.

Essential Functions of Position - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Human Resources Coordinator role is responsible for employee life cycle events and HR compliance for the identified site(s), including and not limited to:

• Onboarding & Orientation: Supports employee onboarding activities and performs related administrative tasks which may include: processing new hire paperwork, working with Data Management Team to enter new hire in HRIS systems, prepare documents for orientation and may help to conduct orientations, requesting site specific access as appropriate (e.g. parking, badges, etc.)
• Offboarding: Supports employee offboarding activities and performs related administrative tasks to record employee's termination which may include: preparing exit packets, requesting final pay, scheduling exit interview for HR site manager(s), submitting offboard documents to the Data Management Team, employee file management, terminating site specific access as appropriate (e.g. parking, badges, etc.)
• Payroll/Timekeeping: Supports time and attendance activities and communicates with management to reconcile time entries, address discrepancies and sign-off payroll, ensures wage and hour compliance, creates report to reconcile time & attendance system with internal systems, submits corrections and may send email reminders.
• Employee Files: Maintains adherence to recordkeeping compliance standards and legal requirements (employee personnel file, I-9 form, etc.), responsible for the maintenance and updating of all employee files.
• Compliance: Supports and adheres to HR processes, best practices and compliance requirements that may include internal and external audits. (e.g. ISO, 8TICs, HRCC audits, etc.), Ensures federal, state and local compliance poster are current and posted for location(s).
• Employee Assistance: Provides information and assistance to employees on routine requests (i.e. direct deposit, W-4 changes, benefits questions, general HR inquiries, employment verification, etc.)
• Invoice Processing: Processes invoices for payment upon instruction from HR site manager(s).
• LOA/Workers Comp: In partnership with site HR Manager, proactively supports the occupational injury workflow, ensures related forms are issued, completed and forwarded to workers’ compensation manager and supports the return to work process, may support ergonomic evaluation related ordering of equipment, prepares and submits employee change requests for new leaves and returning employees as directed.
• HR Systems: Understands and effectively applies HRIS, ATS, Payroll, Benefits and other HR systems to perform HR-related activities for the site(s).
• Recruitment: Supports the job requisition process with input from HR site manager(s) and/or HR Business Partner which includes preparing offer letters and pre-employment activities which may include pre-employment screenings, completion of new hire paperwork, etc.

Minimum requirements:

• Minimum of 1-2 years of human resources experience across any area of Human Resources including recruiting, benefits, compensation, compliance, payroll, performance management, employment law, training, and development, employee file management and employee relations.
• Minimum of HS Diploma/GED
• Ability to interpret and analyze policies, procedures, state and federal laws
• Ability to research and summarize information from a wide variety of policies, regulations, and other sources to partner with HR site manager(s) to clearly present alternatives and potential risks
• Critical thinking and problem-solving skills to conduct analysis and recommend solutions
• General knowledge of local, state and federal labor and employment laws.
• Experience with Office 365 software applications (Excel, PowerPoint, Word, OneDrive, etc.)
• Demonstrated knowledge of HRIS systems and ability to complete queries, collect, analyze and report on employee related data.
• Ability to work independently, multitask and prioritize assignments.
• Professionalism and confidentiality are essential, with a strong commitment to providing outstanding customer service to employees and leaders.

Preferred Education and Experience:

• Bachelor's degree in human resources or a closely related field
• PHR or HR Certificate a plus
• Similar industry experience including entertainment, digital media, technology, marketing, or advertising.

Work With Us? 

• A safe and clean work environment
• A culture of innovation, collaboration, and teamwork
• Opportunity for mentorship and professional development
• Training and opportunities to grow within the company
• We offer a 401k match 

Work Environment/Physical Requirements

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, phones, photocopiers, filing cabinets, fax machines and smartphones. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to communicate (verbal/written), converse with, and exchange information with others. The employee is frequently required to remain in a stationary position for long periods of time; occasionally move between their workspace and office machinery. The person in this position must operate a computer and may operate other office machinery such as a copy machine, printer, calculator; and pull/retrieve/file documents in a filing cabinet. May need to position oneself to move between tight, high, or low spaces. Seeing abilities required by this job include detecting/identifying/recognizing/inspecting objects close to the employee, within a distance, peripherally, depth perception and the ability to adjust focus.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Applicants are considered for employment without regard to race, religion, creed, color, national origin, ancestry, medical condition (including genetic characteristics), mental and/or physical disability or handicap, marital status, sex, age, veteran status, citizenship status, sexual orientation, gender identity, political party preference, political belief, socioeconomic status, familial status, registered domestic partner status, military service, pregnancy, childbirth and related medical conditions and any other characteristic or activity protected by federal, state or local law.

All your information will be kept confidential according to EEO guidelines.