Senior Accounts Payable Specialist — Fashion & Wholesale

Location: New York, NY Work Environment: This position is based in our Midtown Manhattan office. Regular in-office attendance is required; this is not a remote position. Employment Type: Full-Time Salary Range: $75,000 – $80,000 annually Reports To: Controller Position Summary We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our finance team. This role is responsible for managing the full‑cycle accounts payable process, ensuring timely and accurate payment processing, maintaining vendor relationships, and supporting month‑end close and financial operations. The ideal candidate will bring 7–10 years of accounts payable experience, strong organizational skills, and the ability to work independently in a fast‑paced environment. Experience within the fashion, apparel, consumer goods, or wholesale industry is strongly preferred. Key Responsibilities Accounts Payable Operations Process high-volume invoices accurately and efficiently Perform three‑way matching of invoices, purchase orders, and receiving documentation Review and verify coding, approvals, and supporting documentation Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations Maintain vendor records, W‑9s, and payment documentation Respond to vendor inquiries and resolve billing discrepancies in a professional and timely manner Monitor AP aging and follow up on outstanding items Financial & Reporting Support Assist with month‑end and year‑end closing processes Reconcile vendor statements and general ledger accounts Support audits by preparing documentation and responding to requests Assist with accruals and expense reporting as needed Maintain accurate electronic and physical filing systems Process Improvement & Collaboration Partner with internal departments including Operations, Production, Sales, and Warehouse teams to resolve invoice and payment issues Identify opportunities to improve AP workflows and internal controls Support implementation or optimization of accounting systems and procedures Ensure compliance with company policies and accounting best practices Qualifications 7–10 years of progressive accounts payable experience Strong understanding of AP processes, reconciliations, and general accounting principles Advanced experience with QuickBooks required Strong Microsoft Excel skills required Ability to manage multiple priorities and meet deadlines with strong attention to detail Excellent communication and problem‑solving skills Ability to handle confidential financial information professionally Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred Preferred Experience Experience in fashion, apparel, wholesale, or consumer products industry Familiarity with inventory and production‑related invoice processing Experience working in a small to mid‑sized business environment #J-18808-Ljbffr Dana-co LLC