Medication Room Assistant - Part Time, As Needed

About Nexus Family Recovery Center

Nexus Family Recovery Center is a Dallas-based nonprofit dedicated to helping women and families heal from substance use disorder. We provide a comprehensive continuum of care, from detox through residential and outpatient treatment, rooted in trauma-informed, evidence-based practice and a deep belief that recovery is possible for everyone we serve.

At Nexus, our culture is built on the same values we bring to our clients: respect, compassion, and integrity. Our team is made up of professionals who are serious about the work and about each other, and we are committed to building a workplace where staff feel supported, valued, and able to grow.

If you're looking for work that matters, a team that shows up, and an organization that invests in the people doing the hard work, then we'd love to meet you.
Summary

The Medication Room Assistant - PRN (part time, as needed) supports the safe, accurate, and efficient operation of the medication room. This role supervises client self-administration of medication(s), monitors medical concerns, and arranges for/coordinates client medical care. This role focuses on medication preparation support, inventory management for stock medications, and documentation of client medications.
Essential Duties & Responsibilities

• Maintain client files according to HHSC and Joint Commission requirements.
• Maintain and update client appointment schedule(s) for medical providers, counselors, medication pick up, and outside service providers (med van, dental van, etc).
• Order and replace supplies as needed to maintain stock levels.
• Observe and document client self-administration of medication(s) in client's e-Mar in Welligent, including any missed medication(s) and the reason(s) why the medication was missed.
• Assists supervisor in completing required audits (i.e. first aid box audit) for quality monitoring and compliance.
• Attend team meetings and training as required.
• Record significant events related to client medical issues.
• Coordinate with local vendors such as pharmacies or labs.
• Ensure the medication room is clean and organized.
• Maintain accurate medication inventory, including counts of controlled substances, with minimal errors.
• Receive, log, and store medication deliveries according to protocol.
• Monitor expiration dates and remove outdated or discontinued medications.
• Ensure proper storage conditions, including temperature logs and security of medications.
• Other duties may be assigned.

Education & Experience

• High school diploma or GED required.
• Completion of a medical assistant, pharmacy technician, or related program preferred.
• Experience in a healthcare, behavioral health, or substance abuse treatment setting preferred.
• Familiarity with medication handling, inventory systems, or pharmacy procedures preferred.

Competencies

• Strong attention to detail and organizational skills
• Basic understanding of medications and medical terminology
• Ability to follow strict protocols and maintain confidentiality
• Effective communication and teamwork skills
• Ability to work in a fast-paced, structured environment
• Excellent communication, organization, and problem-solving skills
• Ability to manage crisis situations and make sound clinical judgments

Qualifications & Responsibilities

• Respects confidentiality always.
• Follows HIPAA and CFR 42 guidelines for disclosing information.
• Adheres to the agency's compliance plan, code of conduct, and the Nexus policies & procedures.
• Treats all clients, visitors, and co-workers with dignity and respect.
• Ability to apply common sense understanding to conduct instructions furnished in written, oral, or diagram form.
• Ability to solve practical problems involving a variety of concrete variables in standardized situations.
• Ability to perform assigned duties and responsibilities with neatness, accuracy, and a degree of excellence, promptly.
• Ability to work at the maximum capacity of all required expectations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As a condition of continued employment, you are responsible for obtaining and maintaining all training required to stay in compliance with state licensure rules and regulations.
Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; navigate stairs, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.