Office Manager

A bit about us:

We are a flexible packaging company servicing the United States and Canada, and we specialize in polyethylene film extrusion and bag converting. As a customized solution provider and by working through a vast network of distributors, we quickly and efficiently serve many end use markets, including food service, healthcare, agriculture, commercial properties, manufacturing, education, governmental agencies and more. Join our growing team! We offer competitive compensation and benefits.

We are growing and looking for an Office Manager to join the team!

Why join us?

• Strong company culture.
• Competitive compensation package.
• Comprehensive employer-paid benefits package.
• Professional development and growth opportunities.

Job Details

Key Responsibilities

• Serve as the primary Office Manager overseeing day-to-day administrative operations, including Accounts Payable, Accounts Receivable, order entry, customer invoicing, and general office support.
• Manage QuickBooks-related functions, process shipment invoicing, maintain customer records, and ensure accurate administrative and financial documentation. A/P exp preferred, invoicing, expenses
• Support local HR administration, employee onboarding, personnel paperwork, and act as a communication bridge between office staff, operations, and leadership.
• Communicate effectively with a predominantly Spanish-speaking workforce; bilingual English/Spanish experience is highly preferred.
• Drive process improvement and administrative standardization by helping implement more efficient systems, cross-training employees, and creating greater accountability within the office.
• Act as a highly organized, hands-on administrative leader capable of wearing multiple hats and serving as the central point of coordination for office operations.
• Coordinate meetings, travel arrangements, and office logistics
• Serve as a liaison between leadership, employees, vendors, and external partners
• Assist with special projects and operational initiatives as needed

Qualifications

• 3+ years of office management, administrative, HR, or business operations experience
• Experience supporting HR functions including onboarding, employee records, and benefits administration
• Basic accounting experience including AP, invoicing, payroll support, or bookkeeping
• Strong Microsoft Office proficiency (Excel, Word, Outlook)
• Excellent organizational, communication, and problem-solving skills, bi-lingual preferred
• Ability to work independently and confidently in a fast-paced environment
• Manufacturing or industrial environment experience is a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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