Project Administrator

Job Description NOTE: This role is not open to Relocation or Sponsorship. Isle of Man residents are eligible to apply. To manage and coordinate all administrative requirements and duties across the project to ensure all project stakeholders are fully equipped to perform their required project roles and to ensure effective governance and availability of information. Qualifications Minimum Qualification: Diploma in Project Management Experience Required 3 – 4 years experience in Business Support Experience in end-to-end administrative and secretarial duties across a programme or project environment., this includes documentation management, diary management and budget administration. Key Outputs Complete minutes for project meetings, obtain approval and sign-off of minutes from meeting chair and distribute minutes to meeting participants. Monitor the actioning of minute items to ensure agreed deadlines are met. Conduct financial and budget management duties across the project, including the updating of budgets with actuals, reconciling the financial entries against project budgets, the processing of invoices and claims and highlighting any financial discrepancies identified to ensure sound project financial management and reporting. Conduct on-boarding and off-boarding for all support staff, contractors and vendors to ensure they are fully equipped with the required information, access and hardware to fully exercise the requirements of their role within the project. Coordinate project workflow, activities and schedules across all project team members to ensure workload is effectively managed and deadlines are met. Drive and maintain the project’s documentation management system to ensure that all project documentation is adequately and securely stored, version control is maintained and formats are adhered to, therefore enabling project governance and ensuring all project information is easily accessible Additional Information Behavioural Competencies Adopting Practical Approaches Articulating Information Checking Things Documenting Facts Embracing Change Technical Competencies Business Administration Skills Diary Management Meeting Logistics Project Administration Skills Travel Arrangements Written Communication SBO #J-18808-Ljbffr