Accountant & People Admin

Type: Full-time | Onsite 5 days/week Reports to: Controller Compensation: $60,000 $70,000 based on experience About the Opportunity All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back‑office function and looking for a hands‑on Staff Accountant & People Ops Administrator to join their lean team of two reporting directly to the Controller. This is a great opportunity for someone with 23 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller‑track career. You'll be a key part of bringing financial operations fully in‑house and helping establish the processes and systems that support the company's continued growth. Accounting Responsibilities (80%) Own AP intake and processing: coding, approvals, vendor communication, and documentation Maintain clean vendor/subcontractor files and consistent controls Build a predictable weekly AP rhythm and reduce fire drills Payroll Support (ADP) Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees Support payroll processing with ADP and resolve issues quickly and accurately Track and process employee changes that impact payroll and benefits Bank Feeds + Reconciliations (QBO) Manage transaction hygiene: receipts, coding rules, approvals, and follow‑ups Monthly bank and credit card reconciliations with clean supporting schedules Month‑End Close Support Execute close checklist items, supporting schedules, and reconciliations Help produce timely month‑end financials with fewer surprises Construction Ops Finance Support (Procore + QBO) Support job‑costing workflow and ensure proper coding and visibility Partner with Project Managers to keep cost data clean and actionable (training provided) HR Admin / People Ops Responsibilities (20%) This is operational HR administration, not HR strategy. Onboarding logistics: paperwork, checklists, file setup, systems access, and first‑week readiness Offer letter and admin support: templates, e‑sign, and document collection Benefits and admin coordination: employee changes, enrollments, and vendor coordination Maintain employee files, acknowledgements, compliance items, and key dates Automation & Process Improvement This role isn't just about maintaining the status quo—our client wants someone who actively looks for ways to improve the work: Standardize intake, naming conventions, and documentation Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding) Help improve reporting visibility across the team Payroll: ADP Accounting: QuickBooks Online (QBO) Operations/Job Costing: Procore (integrated with accounting workflow) What We're Looking For Required 23 years of accounting operations experience Strong AP, reconciliations, and month‑end support fundamentals Experience supporting or coordinating payroll runs (ADP experience a plus) High ownership, accuracy, and deadline discipline you close loops Strong communicator with vendors, colleagues, and leadership Bachelor's degree in accounting or a related field Preferred QBO experience (bank rules, recurring transactions, reporting) Procore exposure or construction/job‑costing familiarity HR admin experience (onboarding or benefits coordination) Experience documenting processes or improving workflows What Success Looks Like (First 90 Days) AP is predictable, clean, and current—no vendor surprises Payroll support runs smoothly with clean cutoffs and minimal corrections Reconciliations are timely and month‑end close stays on schedule Onboarding is consistent and documented You implement 23 workflow improvements that reduce manual work Compensation & Growth Salary: $60,000 $70,000 based on experience Full benefits package High visibility and real responsibility with a clear path into senior accounting or Controller‑track work #J-18808-Ljbffr