Scheduling Coordinator

Job Description

Job Description

• Maintain a current listing of all resident care employee phone numbers.

• Maintain daily tardy and absenteeism calendars.

• Report to Director of Nursing all employees with excess tardiness or absenteeism in accordance with facility policy.

• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.

• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.

• Complete and post work sheets/time schedules. Coordinate variances with the Director of Nursing

• Assist in completion and filing of designated reports in accordance with established policies and procedures.

• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.

• Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.

• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.

• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.

• Assist in obtaining nursing care staff information needed for daily posting requirements.

• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.

• Make written/oral reports/recommendations to the Director of Nursing concerning staffing and scheduling issues.

• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.

• Ensure administrative functions are carried out promptly for an efficient operation.

• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the Director of Nursing

• Assist in ordering/managing supplies for the facility on a daily/weekly basis