AR Quote Specialist

AR Quote Specialist (Administrative)

JOB FUNCTION/ PURPOSE

The Accounts Receivable Quote Specialist is responsible for gathering and reporting balances due on individual HOA Accounts for Title Company Closings. This includes reviewing account for all balances due or past due to include onetime fees due at closing. This information must be entered accurately into Homewisedocs for Statement of Accounts, Resale Certificates and other documents requested by Title Companies. The Quote Specialist works with other Staff to review accounts in VMS and SmartWebs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Verify owner account balances and upcoming charges Communicate with attorney on legal account matters Confirm receipt of payment Updated account histories Liaison on account questions with attorney / paralegal Review Quote given if a discrepancy is found with funds collected at closing Process: Mail correspondence, Scanning correspondence, Resident account inquiries (phone call / email) Account Research Verify special fees annually Analyze accounts to see how payments are applied / provide analysis to homeowners - case by case Developing communities - work with Quotes Team to verify difference in rates for each ownership status, review excel spreadsheet to ensure all rates are accurate and updated periodically. New communities - Rates and charges must be updated in the Quotes sheet for accurate quoting- this should be due upon the setup of a new Association Other duties may be assigned

QUALIFICATIONS

HOA Accounts Receivable experience. Ability to use Excel and maintain spreadsheets. Microsoft Office, Accounting Programs, Data entry, reconciling reports. VMS (Village Management Software) and Homewisedocs experience desirable. Working knowledge of Homeowners Associations, Customer service and Associated fields Well-developed Customer Service (people) skills, including telephone skills EDUCATION and/or EXPERIENCE On the Job HOA Accounts Receivable experience or 2 years related experience in Accounting or an equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS

None required

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. #J-18808-Ljbffr Inframark